Procurement Administrator

Role Description

General administration, receipting of invoices, and seeking invoice approval from the Barking depot, head office, and all projects across the business, using Dynamics NAV Evision software. To include Identifying

Principal Duties and Accountabilities
•Entering data within deadlines.
•Assisting all members of the procurement department.
•Liaising between Procurement and Accounts to ensure deadlines are met and determining priorities.

General Duties
-Requesting PODs from suppliers.
-Chase delivery notes from site personnel by phone and email.
-Check if invoices are aligned with purchase orders and quotations (3-way match).
-Check with accounts if invoices have been pre-approved by site personnel.
-Filing Delivery Tickets.
-Sending emails to site personnel requesting invoice approval.
-Ensuring reception is clear of any deliveries.
-Receipting invoices on E-vision in accordance with the orders and reassigning back to accounts.
-Housekeeping of the procurement department floor, ensuring all areas are tidy.
-Ensuring paper is adequately stocked for the printer on our floor.
-Housekeeping of the procurement drive.
-Completing all credit application forms.
-Archiving.Office Duties; Filing, Photocopying, Scanning.

Skills

-A positive and confident attitude.
-Good communications skills, written & verbal.
-Self-motivated but can also work in a team.
-Good organisational and time-management skills.
-A smart appearance and professional manner.
-Good interpersonal skills.
-Good written and spoken communication skills.
-Analytical thinking and Problem-solving skills.
-Can work under pressure and can use own initiative.
-Initiative and the ability to offer new ideas.
-Good organisational and planning skills.
-Computer literate with programmes such as word, excel, etc

-Organisational skills and ability to prioritise.

Qualifications
-Previous administration experience preferred but not mandatory.

Please note:

JSM is committed to creating equal opportunities for all our applicants and employees. We both encourage and appreciate applicants from all backgrounds.

If you require any reasonable adjustments during any part of the application process, please let us know so we can discuss and arrange accordingly.

Closing Date:

Please note, interviews may take place before the closing date, and we reserve the right to close applications early.

While we advertise a salary band for this position, it is important to note that the final salary offer may be lower than the advertised range based on factors such as experience, qualifications, and market conditions.