Procurement Assistant

Gleesons has Partnered with a Large Rail Business in the search for a Procurement Assistant, This role would allow the professional to grow and further enhance there skills.

Position: Procurement Assistant

Duties:

• Oversee and maintain the Oracle Procurement System.
• Supervise and manage the setup of new suppliers, ensuring their use is justified and appropriate according to established processes.
• Manage the indexation process by compiling and maintaining a tracker to assist Buyers in managing their scopes of work.
• Oversee the Purchase Order (PO) system, acting as a gatekeeper to ensure timely review of new requisitions/POs, verifying all necessary details are included.
• Address any inconsistencies or missing data with the author, ensuring proper contractual documentation is in place and correctly executed.
• Assess and advise on the correct order method for requisitions/POs, recommending BPA where necessary.
• Verify that procurement activities fall within the supplier's scope of accreditation.
• Manage BPA creation and liaise with Legal
• Contract completion actions are implemented
• CIS post-execution sign-offs
• Contract header setup
• BPA creation, coordinating with Logistics for accurate resource code allocation
• Updating BPAs with contract variations.
• Manage the DMS Operations Library for the procurement contract section
• Assigning contract numbers
• Selecting the correct work space structure (contract/project/tender/etc.)
• Collaborating with IT to establish work spaces in the DMS list.
• Provide procurement administration support to the team, including:
• Coordinating procurement events such as Supplier Day, Innovation Hub, and Procurement Team Events,
• Supporting the Head of Procurement and the team by taking meeting minutes when required,
• Providing procurement reporting to the broader business, completing monthly KPI reporting packs, and ensuring the wider team maintains trackers for up-to-date reporting.

Ideal Candidate:

• Knowledge of Oracle
• Procurement in Transport - Rail
• Experience in Procurement

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