Procurement Coordinator

REED are currently working with a growing company in Cwmbran who have offices across the UK. They are seeking a highly organised and detail-oriented Procurement and Contracts Coordinator to support their procurement team. The successful candidate will play a key role in ensuring the smooth operation of procurement activities, focusing on administrative duties, maintaining records, and facilitating communication between our team and suppliers.

Day-to-Day Responsibilities:

• Assist with the preparation and processing of purchase orders and documents in accordance with company policies and procedures.
• Maintain and update supplier information such as qualifications, delivery times, product ranges, etc.
• Coordinate with suppliers to confirm or modify product specifications, delivery dates, and costs.
• Help to enforce procurement policies and procedures to ensure company-wide compliance.
• Organise and maintain comprehensive procurement files, including records of purchases, pricing, and other important documentation.
• Support the procurement team with the evaluation of proposals and bids to ensure they meet company requirements.
• Communicate with internal departments to clarify procurement needs and specifications.
• Track the status of requisitions, contracts, and orders to ensure timely delivery.
• Calculate costs of orders and forward invoices to the appropriate accounts team.
• Assist in the development of reports on procurement and contract activity to comply with company policy.
• Resolve issues related to procurement administration in a timely and effective manner.

Required Skills & Qualifications:

• Proven experience in an administrative role within procurement or a similar field.
• Strong understanding of procurement procedures and documentation.
• Excellent organisational skills with the ability to handle multiple tasks simultaneously.
• Proficient in Microsoft Office Suite, particularly Excel, and any relevant procurement software.
• Strong communication skills, both written and verbal.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.