Procurement Officer

Hybrid, 2 days in the office, 3 from home.

Salary £37,000 - £42,000 and excellent benefits where the employees really matter.

Location: Canary Wharf

Role Summary:

The Procurement Officer will report to the Procurement Specialist. The role will work closely with the Legal, Data Protection, and Finance teams to support the end-to-end procurement processes, the supply chain management activities, the compilation of associated financial data required for internal and external reporting and supporting the P2P operational activities. The aim is for this role to be an integral part of the Procurement team, ensuring internal and external governance are adhered to, through effective and efficient procurement activities.

Skills Knowledge and Expertise

Essential

• Minimum 3 years' previous procurement experience.
• Familiar with public sector procurement regulations.
• Good administrative/organisational skills and attention to detail.
• Knowledge of the procurement cycle and the common procurement routes for public sector organisations.
• Understanding of contractual terms and conditions, contract law and latest thinking in procurement.
• Experience in using procurement /finance systems.
• Good skills in Office specifically Word & Excel.

Desirable

• Experience in working in a public sector organisation.
• Qualified to degree level in a relevant discipline, or Professional qualification in purchasing or appropriate experience.

Key Responsibilities

Operational Duties:

• Provide operational support to Purchasing and Accounts Payable in relation to the P2P process.
• Maintaining the contract register, collating information, and assisting with the production of the procurement dashboard.
• Analysing contract spends for internal and external reporting.
• Updating the procurement and finance information held on the intranet, such as templates, guidance, procurement hub data and team site contents.
• Undertake tendering activities including supporting the team with reviewing ITT scopes of requirements, evaluations, presentations and contract awards for a wide range of goods & services.

Reporting Duties:

• Providing timely reports as required by the Procurement & Supply Chain Manager which may include pipeline, SME and Commercial standard, savings and any associated reporting in relation to the Cabinet Office/DESNZ spend controls
• Reporting on and updating contract management records (e.g. contract management plan/operation summary, contract performance, audit, and risks etc)
• Download data and produce reports incorporating spend data, contract values, and other related financial information

Compliance:

• Ensuring audit and data protection requirements are adhered to, completing key procurement/ data protection documents, checking documents with appropriate approvals, and archiving or clearing unnecessary records regularly.
• Collate and circulate updates to colleagues on Cabinet office consultancy/ digital spend controls, latest Procurement Policy Notices, and public procurement regulations
• Supporting the team/service users with operational supplier performance management and developing key relationships with customers
• Process and present data to facilitate the effective monitoring of contracts, reviewing and recording the commercial benefits, status of procurement projects, cost -benefit analysis and commercial risks
• Ensure all contracts and associated paperwork are current, signed and filed correctly.
• Collaborating with service users/stakeholders and undertaking appropriate procurement processes under the guidance of the Procurement Specialist.

Advisory services:

• Working with internal and external stakeholders to facilitate procurement projects
• Undertaking sourcing activities and market research, through desk top activities and stakeholder engagement
• Undertaking due diligence checks (D&B, annual reports & companies house checks) on new suppliers, carrying out supplier reviews as required
• Assisting the business to track invoices against POs and contracts
• Using the company's systems provide support to the procurement and finance team (e.g. Sage, e-tendering portal, Supply Chain Management portal etc)
• Help deliver operational training to colleagues (e.g. Sage Procure - Pay system, sharepoint etc)

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.