Programme Co-Ordinator - Band 4

Apprenticeship Data Compliance To be responsible for ensuring the accuracy and completeness of apprenticeship data and related funding claims in accordance with funding and audit requirements To develop and manage data integrity procedures including the management of validation and exception reports, reporting regularly to management including the enrolment, registration and resulting of learners All exam entries, registrations and claims are processed using awarding body portals Ensure learner eligibility requirements are met in line with funding rules and assist with the internal spot checking of registers, learning agreements and other documentary evidence to support funding claims and to ensure the data is audit compliant. Maintain accurate manual and electronic learner records ensuring learner management system and tracking tools are used effectively Monitor and maintain the integrity of all core apprenticeship data on our database through regular ILR validation and data correction and the preparation for funding and quality monitoring and audits. Work to audit expectations of funding and awarding bodies, and to keep up to date with FE funding rules, learner eligibility, entitlement, and guidance General Office Administration Sort, distribute and prioritise incoming mail, using judgement and experience to decide which documents are to be passed to the manager/trainers and which may be passed directly to other areas for action and information. Administration Support to Learning and Development Team Liaising with meeting participants to arrange mutually agreed dates and book a meeting room and invite participants using electronic calendar methods and monitor acceptance Prepare and distribute agenda, electronically, to meeting participants Take minutes and/or transcribe participants notes into agreed Trust format Electronic diary management for specific agreed Learning and Development staff Collecting and Analysing Data Devise and manage systems for collecting and reporting information and statistics required by: Awarding bodies, Funding agencies Regulatory bodies Partner organisations Sector skills Education providers