Programme Officer

Candidates must have permission to work in the UK. Unfortunately, we are unable to sponsor visa applications.

Location: Home-based within 90 minutes travel of Central London, with occasional national and international travel  

Contract: Full-time for ~six months (July-December 2024), with possibility of extension dependent on funding  

Reporting to: Head of Communications and Engagement

Salary: £28,000 p/a 

Additional benefits: 30 days annual leave plus public holidays, generous pension contribution, life assurance and access to an employee assistance programme  

Summary of role 

Reporting to the Head of Communications and Engagement, this role will provide critical support during a busy period, until the end of 2024.  

Broad communications and engagement tasks range from content creation, maintaining project plans and records, handling logistics and the creation of communications materials for events, to processing membership applications and assisting with a new youth campaign.  

Additionally, the role involves providing occasional executive assistance to the Executive Director and Chief Operating Officer. 

A key focus for the organisation during this time will be on the successful delivery of the 2024 Global Summit in the United Arab Emirates (UAE) on 4-5 December. The 2024 Global Summit is a high-profile event involving numerous stakeholders, including senior officials from government, private sector, and civil society organizations worldwide. 

This remote position is based in the UK, with occasional travel to Central London and travel to the UAE in early December 2024.  

The ideal candidate should be proactive, passionate about project management and communication, quick to learn, and have excellent attention to detail. This opportunity is also a great way to gain experience in communications while focusing on logistics and coordination.

About WeProtect Global Alliance 

The internet was not created with children in mind and can be unsafe for children to explore. Every phone and computer is a potential gateway for offenders seeking to sexually exploit children. Our Alliance generates political commitment and practical approaches to make the digital world safe and positive for children, preventing sexual abuse and long-term harm.   

Our Alliance’s geographical reach is unprecedented: 102 countries are members along with 73 private sector companies, 113 civil society and 10 intergovernmental organisations. This diverse membership is key to our ability to deliver real change. Together, we break down complex problems and develop policies and solutions to protect children from sexual abuse online. More information on who we are and what we do can be found on our website.  

WeProtect Global Alliance is supported by a high-performing secretariat of eleven staff based in the UK and Belgium and is guided by an influential Global Policy Board. 

Job description 

Overall purpose of role 

Key responsibilities include: 

1. Broad support to the Communications and Engagement team, including: 

• Helping draft content for the Alliance newsletter, website and social media. 

• Supporting delivery of online webinars and roundtables, managing registrations and following up on enquiries. 

• Completing due diligence checks on new membership applications. 

• Supporting the update of key membership information and presentations. 

• Supporting delivery of a participation roundtable of our members.  

• Supporting delivery of a youth campaign, providing project support and liaison with external stakeholders.

2. Event coordination tasks, including supporting the successful delivery of our 2024 Global Summit: 

• Maintaining events project plans and liaising across teams to ensure tasks, activities and deliverables are captured, up-to-date and accurate. 

• Collating content including delegate information packs, programme content and other collateral, liaising across the team and with Alliance members and external suppliers. 

• Tracking and monitoring enquiries about the Summit and coordinating responses. 

• Ensuring our CRM is kept up to date with accurate contact details and is GDPR compliant. 

• Supporting in setting up of and managing event registration including responding to registration queries, processing registrations, monitor registrations and escalate queries as necessary.  

The role will also provide occasional administrative support to the Executive Director and Chief Operating Officer (~10% of the role’s time). This will include supporting diary management, booking travel, taking meeting notes, collating papers and briefs, and assisting with general administrative support on tasks, as required.  

If time allows, the role may also be required to support other team projects across the Alliance Secretariat. 

Wider organisational responsibilities  

• Commit to the mission and values of WeProtect Global Alliance, putting these at the forefront of all work and actions. 

• Ensure that a commitment to diversity, equity and inclusion is reflected in all work.  

• Comply with all organisational codes, policies and processes. 

• Attend and actively participate in regular line management check-ins and whole team meetings, preparing updates and discussion topics, as necessary. 

• Prepare and deliver reports for SMT members, as necessary. 

• Ensure that the CRM, project management documents, impact measurement tracking and other internal databases are kept fully up to date. 

• Commit to ongoing personal development and learning. 

• Travel locally, nationally and internationally for work events. 

• Fulfil any other reasonable requests to support the best interests of WeProtect Global Alliance. 

Person Specification 

Essential skills, experience and knowledge  

• A minimum of two years’ experience working in a similar role. 

• Project administration experience. 

• Strong communications skills, with native English language proficiency. 

• Experience working with detailed project management plans. 

• Excellent drafting and editing skills for a range of formats, including for articles, briefings, and reports, with a keen eye for attention to detail. 

• Strong organisational skills, including ability to work to tight deadlines and prioritise workloads. 

• Strong interpersonal skills, with a friendly and professional demeanour. 

• High attention to detail and accuracy in data entry. 

• Able to work independently and as part of a small team. 

• The right to work in the UK. 

Desirable skills, experience and knowledge  

• Prior event organisation experience. 

• Prior experience of working with newsletter programmes, content management systems such as WordPress as well as design programmes such as Canva or Adobe Express/InDesign. 

• Fluency in another language. 

Diversity, inclusion and equity 

We welcome applicants from all sections of the community, regardless of age, sex, gender (or gender identity), ethnicity, disability or sexual orientation. We particularly welcome applicants from ethnic minorities and other under-represented groups.  

Safeguarding and values 

As a child-focused organisation, we have a strong commitment to child safeguarding and rigorous procedures. The successful candidate will be required to provide two referees and to undergo a criminal record check.  

All staff are expected to act at all times in a manner consistent with our values and in compliance with our policies and procedures, including our Safeguarding Policy and Code of Conduct.  

Our values are:  

• Empowerment – collaboration, innovation, challenge 

• Accountability – responsibility, delivery, safeguarding 

• Respect – honesty, feedback, inclusion