Project Administrator

Salary: £25,742 to £26,444 with progression to £27,979 per annum, pro rata
Newcastle University is a great place to work, with excellent benefits . We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.
Closing Date: 26 March 2024
The Role
We are seeking a Project Administrator to provide a comprehensive administrative service for the Driving the Electric Revolution Industrialisation Centre North East (DER-IC NE). You will work with a small but expanding multi-disciplinary team based in our off-campus facility in Washington, Sunderland (SR5 3HE) and be part of a wider team who are collectively working on the development, assembly, manufacture and test of electrical machines and power electronics – technologies that underpin the world shift towards ‘Zero Carbon’.
Click here t o see more about us.
The role is part time for 18.5 hours per week and the working days and hours can be negotiated with the line manager at interview. We can also offer blended working of some on site work and some home based.
We are keen to hear from people who can bring experience of working with diverse stakeholders to deliver an excellent administration support service. To succeed in this role, you will be a great team player with good attention to detail.
If this sound like you, please reach out to Richard Allenby (Head of Centre Operations) via email at Richard.Allenby@newcastle.ac.uk
To apply , please upload a CV and letter of application. Your letter should specifically evidence how you can evidence the skills, experience and knowledge outlined in the person specification below.
Key Accountabilities

• Responsible for coordinating and supporting designated project meetings, and working groups, including arranging meetings ; coordinating papers, drafting agendas; and taking minutes; maintaining and proactively managing actions etc
• Provide administrative support to the Project Lead(s) and project team(s) as required, including (but not exclusively) in relation to diary management, travel arrangements (which may be complex), booking accommodation, collating information and drafting correspondence which may be incorporated in reports, letters, proposals or presentations etc
• Provide administrative support for procurement of consumables, equipment and services in accordance with university procedures
• Lead the administration of designated processes on the project, including receiving initial enquiries/requests/applications; application of agreed operating procedures (escalating as appropriate) and monitoring progress.
• Taking responsibility for determining the appropriate mode of communication and accuracy of the content when conveying information
• Update project plans, and score cards on behalf of the project manager/sponsor, and support marketing and communications activities, updating website and social media content etc
• Proactively receive, resolve and respond to enquiries received into the project, to ensure that an effective service and clear advice is provided to colleagues and customers. Working closely with other members of the project team in the School, Faculty and across the University
• Develop, implement and maintain effective project procedures and systems to ensure that support is efficient, timely and accurate
• Manage records relating to the functions of the project, to include taking responsibility for maintaining database(s) of information; gathering data from multiple sources, extracting reports on data as required and ensuring the integrity of data entered / recorded

The Person
Knowledge, Skills, and Experience

• Extensive experience setting up and coordinating meetings, producing agendas, minutes and following up actions
• Experience of working with a diverse range of internal and external stakeholders
• Proven track record in working in line with policies and procedures
• Good numeracy and I.T. skills including good working knowledge of standard software packages
• Good written and oral communication skills
• Ability to proactively deal with problems
• Experience of prioritising workload and handling conflicting priorities
• Experience of working an ISO9001 quality management environment is preferrable

Qualifications

• GCSE in English Language and Mathematics (or equivalent) and demonstrable professional experien ce

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.
We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.
At Newcastle University we hold a silver Athena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.
In addition, we are a member of the Euraxess initiative supporting researchers in Europe.
Requisition ID: 26476
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