Project Assistant

Rubicon Consulting is currently recruiting for a Project Assistant on a 6 Month Contract, based in Birmingham.

Site office based role. Must have the ability to safely manoeuvre around a construction site including uneven and rough terrain on foot for a minimum of 10 hours per day.
For the office element they must have the ability to use repetitive hand motion and the ability to grasp and type using general office equipment. Must be able to sit for long periods of time, talk, hear, walk and stand. Must be able to lift and or move up to 10 pounds.

Job Duties

• Arrive for work in a fit and suitable condition
• Work closely with the site management team to ensure that safe and effective delivery of the project
• To maintain own levels of skill and knowledge to do the job effectively
• To perform other duties as directed by your line manager or management team
• To comply with the relevant Company HSQE and welfare policy provisions
• To ensure operative records are accurate and kept up to date
• Project filing using document management software.
• Document management and filing including site drawings
• Distribute incoming mail and arrange courier / postal deliveries for site
• Raise purchase orders through company management information system (MIS)
• Supporting supplier set up in MIS
• Process client bills and invoices for payment through company system
• Coordinate travel arrangements and any other internal services for various site project needs.
• Preparing minutes from Project Manager/team meetings.
• Prepare correspondence, reports and other documents as requested.
• Assist in clericals needs on construction projects and any other duties as assigned.
• Remotely assist other sections of the business including mid and senior level management
• Organize and manage preparation for the Considerate Constructor Scheme visits and audits

Minimum Qualifications

- Full UK driving licence (and own vehicle)

- CSCS or CCNSG Safety Passport

- Ability to work independently, think creatively and analytically and make quick and sound decisions.

- Strong problem-solving skills.

- Strong organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.

- Demonstrated ability to communicate with all levels within an organization.

-  Ability to track and follow up on multiple items with various timelines.

- Excellent verbal / written communication skills

- Knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required.

- Basic knowledge of SharePoint, customer relationship management software and Microsoft Teams preferred

Desirable Qualifications

- Previous experience in a substation environment

- SSEN Cat 1

- Experience with one or more cost management systems preferred.

The individual should be able to book and arrange all of their own travel and accommodation