Project Co-ordinator (Decommissioning)

Project Coordinator - Decommissioning

Accountabilities

Where You Fit In:

We require a seasoned Project Coordinator reporting to the Decommissioning Project Services Manager to support the safe delivery of Shell UK’s portfolio of decommissioning projects in the North Sea. This role is essential in helping build and maintain a highly integrated, high performing and highly engaged team with a focus on people and creating an environment where everyone is valued and supported to deliver at their best. The successful candidate will be a people person, highly motivated and a self-starter.

There are 2 key aspects to the role –

• As Team Coordinator – Work closely with Project Director and Project Managers to support and take a leading role in coordinating various support activities / processes for the team including organising team meetings/events (office and off-site) and implementation of the team’s People, Teambuilding and Welfare Plans.
• As Risk & Change Management Coordinator - Work closely with the Project Managers/PEs to support the Risk Management, Opportunity Management and Change Management for all projects in the portfolio

Key responsibilities include, but are not limited to:

Project Co-ordination –

· Weekly / Monthly Project Huddles/Go-Sees / Lessons Learned events – Meeting facilitation & Slide Deck Management

· Organising team events, workshops, away days, celebrations

· Support preparation of Monthly reports and assist Project Director / Project Services Manager as needed

· Organise Travel (by exception), ordering PPE

· Maintain project organogram, update distribution lists, manage structured week and calendar for Project Director

· Support document management and maintain documentation library, both in SharePoint

· Support implementation of team’s People Plan – Wellness Activities, Newsletters, team calendar

· Manage team members' vacation schedule, setting up reminders and notifications. Manage in-team communications including information posting, deadline reminders etc

· Provide additional onboarding training sessions to new resources including building the training deck

· Support miscellaneous project team requests and perform ad-hoc requests

· Support cost engineers in RtP process by raising Purchase Orders / Services Entries

Risk and Opportunity Management –

· Coordinate the overall Risk / Opportunity (R&O) management processes for all the sub-project teams

· Support identification of Risks/Opportunities, capture actions to mitigate/promote the cause/impact of R&O

· Update systems consistently (EasyRisk / FIT4), generate risk matrices for sub-projects and provide inputs into monthly reports.

· Facilitate the monthly risk sessions as well as detailed risk sessions/deep dives and quarterly Top Risk Reviews

· Support Cost and Schedule Risk Analysis for sub-projects

· Work with wider risk team to ensure new initiatives related to R&O are implemented for Decom Projects

Change Management –

· Focal Point for Management of Change (MoC) process and custodian of Decom eMoC system

· Responsible for adhering to MoC Procedure and ensuring all team members involved are aware of their respective roles and responsibilities. Develop and implement the change management process for new projects.

· Coordinates the entire MOC cycle from proper initiation and progress through each step of process to ensure timely approvals of the MOCs

· Prepare and circulate Monthly Progress report KPIs on MOCs. Facilitate the Monthly Change Panel meeting and adhoc meetings as needed for urgent changes

· Ensure proper close-out of MOC including documentation & training

· Review MoCs for compliance and ensure regular reporting of MoCs (including issuing pre-read ahead of planned meetings)

Requirements / Skills

• 5-10 years of professional Experience in Project Services functions for Oil and Gas projects
• Experience in establishing, managing, and delivering the risk and change management activities for at least one sizable project >$100 million
• Knowledge of Project Risk, Opportunity, Change Management and understanding of implication to the project if risks/changes are not identified and managed as required
• Very Good Communication, Presentation & Coordination skills required for both facilitation of meetings as well as organising larger team events
• A positive, self-motivated and enthusiastic attitude is a crucial requirement for this position as the successful candidate will interact extensively with the wider team