Project Coordinator

Role Overview

The Project Coordinator will be responsible for coordinating Savills consultancy services, eg asset management, valuation, planning, architectural and building surveying, in the delivery of value-added projects for The Crown Estate that are directly related to our day to day estate management role. Ensuring that project governance is set up correctly for each project, that all project team members are aware of their roles and their project critical dates to ensure that projects are delivered on time and on budget.
Reporting directly to our client director you will be an integral member of our team, working within a challenging environment, therefore if you enjoy working with others this would be the right job for you.

Key Responsibilities

 You will be required to facilitate the maintenance of project documentation, including financial performance against pre-agreed budgets, database management and project reporting both internally within Savills and externally to our client, The Crown Estate. This will involve working closely with the internal project teams, client asset management team and external contractors.
Working as part of our client services team you will be expected to review and improve project processes and documentation, proactively seek out time and cost efficiencies, review lessens learnt and apply these to future projects on a continuous improvement basis.
- Produce and maintain project schedules and project reporting
- Manage stakeholders and client meetings including minutes to record decision making
- Track progress against milestones, deadlines, client budgets and Savills fee targets.
- To report on these items to consultant fee earners, key project stakeholders, client and - managed dependencies
- Execute standard project management governance, eg weekly reports, action logs, issue logs, project scheduling and project closure reports
- Anticipate, manage and resolve issues and act as the point of contact for the projects
- Manage effective time recording and any relevant business recharges
- Manage external parties and their deliverables within the projects
- Monitor and manage the project processes and ensure that any elements which fail in the workflow are remedied.   

Key Skills

 - Enthusiasm and ability to provide the highest levels of service to clients and project stakeholders
- Demonstrable experience of managing multiple concurrent projects from initiation to completion
- Demonstrable ability to communicate effectively to all levels of the business, delegate tasks where appropriate and work under pressure
- Mature, credible and comfortable in dealing with external teams, stakeholders and clients
- Ability to represent project plans using MSP and/or comparable tools
- Working knowledge of Prince2 and an understanding of Agile project management tools and methodologies with the ability to blend these to optimise project success
- Proficient in MS Office applications with the ability to learn new systems
- A strong communicator over emails, in person and on virtual meetings
- Consistently meets objectives set by management
- A natural forward planner who constructively and critically assesses own performance the overall performance of the team to obtain the most successful outcomes
- A problem solver willing to think outside the box and proactively resolve problems and challenges as and when they arise, ideally before they become a problem
- Consistent attention to detail; strong organisational and multi-tasking skills
- Reliable, tolerant and determined
- Keen for new experience, responsibility and accountability
- Able to get on with others and be a team player
- Positive attitude with the ability to encourage and enthuse a project team
- Well presented and business-like.

Team Overview

Savills is a global real estate services provider with a network of more than 35,000 people in over 600 offices across the Americas, Europe, Asia Pacific, Africa and the Middle East. A FTSEE250 company (LON: SVS) headquartered in London, Savills advises corporate, institutional and private clients who are seeking to acquire, lease, develop or realise the value of residential and commercial property in the world's key locations.
The Rural & Projects (R&P) division provides a wide range of property advice/services to Rural landowners throughout the UK. This includes, but is not limited to, land and estate management, food & farming consultancy, forestry, architectural and building surveying advice, valuation and expert witness, agency, asset management and client accounting.
The division is the largest provider of rural property advice in the UK and employs circa 800 people based out of 35+ offices from the North of Scotland to the South West of England, and currently has more than 3m acres of land under management.
A key contract within the Division is the provision of rural estate management services to The Crown Estate. This includes estate management of 14 estates across England and Wales, delivered from five Savills offices. The teams are responsible for the routine management of the estate, as well as project identification and delivery in support of The Crown Estate's Rural Strategy. See www.thecrownestate.co.uk
 

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Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.
Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.