Project Cost Administrator

Our client is looking for a Project Cost Administrator for a permanent position, located in Aberdeen

ROLE

The Project Cost Administrator is responsible for supporting the Project Cost & Systems Controller. The purpose of the role is to coordinate project activities, manage schedules, arrange assignments and communicate progress to all team members.

RESPONSIBILITIES

• Review invoice tracker and support weekly meetings.
• Project invoicing, including the issuing of Milestone Certificates for Client approval and signature.
• Create CTRs and IDS sheets for all invoicing, reviewing against focal point, expenses.
• Provide project expenditure support.
• Supporting creation of Variation Orders.
• Support project meetings with projects and internal stakeholders.
• Track equipment utilisation.
• Handle the minute taking at meetings.
• Keep team calendars up to date.
• General administrative duties.
• Working with Expenses.
• Support with creation of system manuals, processes & procedures.
• Championing One Team approach and acting as an ambassador.
• To follow the process of continuous improvement and to demonstrate a continuous improvement approach towards all processes, products and tasks within their role, to maintain and report key performance indicators, and to act as required to ensure agreed performance standards and expectations are achieved or excelled.
• To show commitment to HSEQ and to set good personal examples on HSEQ issues within their area of operation and influence. Required to report all accidents and near misses to their line manager, and to always lead by example and set high standards in all aspects of their role.
• To actively participate in all aspects of HSEQ awareness, education, training and communication. Accountable for stopping a job if perceived that it is not safe to progress for personnel or the equipment/ product, or if not adhering to standards or procedures.
• To encourage the team to challenge internal and external processes, procedures and methodologies to improve the company offering.
• To actively encourage innovation within the team, driving ideas form back-deck operations through the organisation.
• To maintain good relationships with clients and other stakeholders as well as to act as an ambassador at all times.

REQUIREMENTS

• Previous experience as a Project Cost Administrator or in similar role.
• In-depth knowledge of subsea Oil and Gas operations.
• Database knowledge in Project / Finance Software and cloud based SharePoint advantageous.
• Familiar/ competent in all Microsoft packages including Outlook, Projects, Excel, Word & SharePoint.
• Able to multi task, work under high pressure and as part of a team.
• Able to work on own initiative and be self-motivated.
• Willingness to learn & adapt.
• Excellent communication skills (verbal and written) with all levels of management, personnel, clients & other stakeholders.
• Attention to detail.
• Proactive, flexible and decisive.
• Able to innovate and challenge.