Project Support Officer

Summary
Job Description for Project Support Officer:
NNL is where your project management helps deliver our purpose. As part of our Project Management Authority, you’ll play a critical role in managing projects that deliver nuclear science to benefit society. Your project management skills and attention to detail will enable industry-leading scientists, engineers and analysts to work together to deliver unique projects using cutting edge technology. It’s a challenging role but it’s an opportunity to grow, adapt and develop new skills in a fast-moving area.
This post will support the Capex team in ensuring –

• Organising meetings and booking rooms, on and offsite for the project.
• Raising IT requests for the project team.
• Booking various Training courses with SL contractor Training/Gen2/Trainrite etc.
• Arranging and submitting P4 passes, Temporary Worker Forms, Itinerant Passes, Film Badge Forms and liaising with Sellafield Pass Office and Site Wide Contractors.
• Responsible for organising all inductions for contractors, NNL/SL staff, and regular visitors. All paperwork in place and escorts informed.
• Team Training- Training Matrix. Taken on the responsibility of team training records and to keep an up-to-date training matrix to ensure all staff are SQEP to undertake their role.
• Team purchase card: Responsible for purchasing materials and stationery when required.
• General administrative support for the team.
• Coordinator of visits within B170- this covers NNL/ SL Personnel, Contractors, and Regulators.
• Creation of presentations, organizing lunch and learn sessions.
• Providing document control support.

Main Responsibilities
Main Responsibilities for Project Support Officer:

• Taking direction from the CustomerWorkstream lead, the post will ensure that:
  • Organising / minuting meetings, distributing documents etc. Control of the Portfolio reports and driving improvements.
  • Control of the Change control register at portfolio level (Entire Projects imported or exported).
  • Control / policing of the of the Project filing shared area.
  • Ownership of the PMA Org chart- collating change request forms and implementing said changes/ updates.
  • Management of PMA central server folder, e.g. management of permissions, access rights, adding / deleting personnel names as required.
  • Design of the Nucleus page.

Ideal Candidate
Essential Criteria for Project Support Officer:

• Experience of working in a project delivery environment.
• Some knowledge of Document Control systems, processes and methodologies.
• High level of IT skills and ability to use Microsoft Office tools and systems.
• Excellent experience of Powerpoint and advanced ability to create presentations.
• Ability to obtain SC level security clearance (this includes but is not limited to identity, employment, financial and criminal record checks plus 5 years’ worth of UK residency).

Desirable Criteria for Project Support Officer:

• Project Management Experience.