Property Administrator

We are looking for a positive and enthusiastic Property Administrator to join our client's busy team of executives and staff, located at their Halifax Head office.

This is an excellent and rewarding opportunity to join a thriving global family business with operations across the UK, Europe and South Africa.

The successful candidate will be responsible for a variety of tasks and will report to the Property Manager.

Responsibilities

• Collate quotes from suppliers/contractors, negotiate and build rapport to secure the best deal for the Company.
• Send weekly renewable energy report to MD, gather key data from Company personnel, and enter into excel, interpret the data, and question and comment on readings/trends.
• Manage gas checks, and operate an effective diary system to ensure deadlines are adhered to.
• Organise contractors visits where remedial works may be necessary
• As directed, order items from suppliers using the Purchase Order system
• Review invoices for Purchase Orders to ensure charges are correct and query any errors before they are passed to management for approval.
• Deal with property repair issues, organise quotes/seek approval and assess options, work with contractors to explore the best solutions.
• Manage mobile phone contracts set up sims/issue/monitor/track Company mobile phones and ensure they are not being misused.
• Viewings for tenants and exit inspections/inventories.
• Referencing/credit checks of potential tenants
• Stationery and PPE ordering for the Group under supervision.
• Monthly Inspection visits to land and sites to take photographs and prepare reports to Senior Management.
• Take monthly meter readings around the Halifax area.
• Managing Company vehicles

Requirements:

• Minimum 1 year s office administration experience
• Experience working in a fast-paced high-volume environment
• Some experience in Property is ideal but not a necessity
• Excellent communication skills, both written and verbal, to all levels of seniority.
• Ability to liaise effectively with other internal departments and external contacts.
• Excellent organisation skills with the ability to prioritise to ensure tasks are completed in a timely manner
• High level of attention to detail
• Ability to work on own initiative
• Computer literate and must be fully conversant with Excel
• Clean Driving Licence

Benefits

• Bike 2 work scheme
• Company pension

Full time Office-based £27,000 - £29,000 depending on experience

If you would like to find out more and apply for this role, please contact Jill on (phone number removed) or email (url removed)