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SalaryKey Responsibilities:
As a Property Management Administrator, you will assist the Commercial Asset Manager with:
- Monitoring and managing lease events such as rent reviews, break clauses, and lease expiries with tenants.
- Instructing and corresponding with letting agents on vacant commercial properties.
- Ensuring compliance at block/building levels and correctly filing statutory audits, and Health and Safety compliance documents.
- Handling county court claims and managing post-CCJ recovery actions.
- Overseeing annual insurance renewals and managing insurance claims.
- Minimizing vacant property costs, including mitigating business rates and utility charges.
- Corresponding with the VOA regarding business rates matters.
- Preparing and approving service charge budgets, demands, and apportionment.
- Conducting year-end service charge reconciliations.
- Providing necessary information to ensure tenant arrears can be paid.
In addition to the above, you will be responsible for:
- Accurately filing key documents in accordance with company processes.
- Addressing tenant queries and investigating discrepancies and variances related to tenant rent statements.
- Processing lease applications for consent, including alterations, assignments, and underlettings.
- Inputting property data into our central system in line with company procedures.
- Updating and distributing property reports.
Requirements:
- A minimum of 2 years of comparable experience.
- Comprehensive and up-to-date knowledge of relevant legislation.
- Exceptional accuracy and attention to detail.
- Excellent organisational skills, with the ability to prioritize tasks, manage time efficiently, and meet deadlines.
- Strong communication and writing skills.
- Ability to work both autonomously and within a team.
- Initiative and sound judgment.
- Previous experience with Qube Property Management software preferred.
- Proficient in MS Office, including Excel, Word, Outlook, and MS Teams.
