Property Secretary And Administrator 12 Month Fixed Term Contract

Summary

£26,950 up to £36,300 per annum - This isn't supporting the frontline. This is the heart of the action.

Our Head Office Property Department is looking for an enthusiastic Secretary/Administrator to join the national Property Team.

This position will directly support the Property Director & Head of Department, as well as providing administrative support to the Property Organisation & Portfolio teams. This is a truly exciting opportunity for a candidate who thrives in a dynamic and fast-paced environment.

We have moved to a hybrid working model with a recommended 2 days in the office per week for appropriate Head Office and Regional roles, empowering our teams to choose how and where they work best. We feel it is important that, where possible, we offer our colleagues as much flexibility as possible and trust our teams to determine the right environments that work most effectively for them.

What you'll do

Administrative support:

• Assisting the Property Organisation & Portfolio teams with ad hoc tasks, administrative support, preparation of proposal packs for discussion & maintaining trackers
• Liaising with other stakeholders to provide data, resolve issues and share best practices/improve processes
• Preparing and managing purchase orders and invoices, assisting with accounts & service charge queries
• Managing the property & contract information systems; ensuring good data quality & providing first level support to regional offices, as well as producing reports
• Occasional document translation, German to English & vice versa (if German speaker)

Secretarial tasks:

• Telephone call screening & handling (Domestic & Lidl International - Germany); communication with stakeholders in HO departments, regional Property Offices & international support colleagues
• Email, calendar & deadline management (Director / Senior leaders), management of departmental shared inboxes/calendars
• Meeting scheduling & preparation (agendas / invitations / minutes)
• Travel & event management, Holiday Request processing / monitoring
• Processing of post (incoming / outgoing) & contracts
• Digital Document management (incl. logging / scanning / renaming / filing)
• Communication & co-ordination with other departmental secretaries and ensuring cover

What you'll need

• Previous experience in administrative or secretarial role is highly desirable, with a genuine passion for performing administrative tasks effectively, efficiently & to a high standard
• Punctual, reliable and flexible with a keen eye for detail
• Friendly and approachable; a motivated and proactive team player, with a can-do attitude, who is also capable of working independently
• Excellent communication and organisational skills, good time management essential
• A strong multitasker who has the ability to prioritise conflicting deadlines & varied workload
• Trustworthy & discreet (working with confidential & sensitive information)
• Proficient in MS-Office (Word, Excel, PowerPoint), experience with Microsoft Dynamics is advantageous
• Native or fluent in English (German language is beneficial but not essential)

What you'll receive

This isn't getting by. This is getting what you deserve. Working at Lidl is rewarding, in every sense, because we give you the extensive training to succeed in your role and plenty of opportunities to progress your career here. We're proud to offer a competitive salary starting from £26,950 up to £36,300 with 30 days' holiday per year (pro rata). We also recognise that different people value different benefits, based on different lifestyles and needs, which is why we offer arrange of additional benefits including but not limited to:

• Barista Bar, restaurant and free onsite gym
• On-site Car Parking (including electric charging in each space)
• Employee Assistance Programme (EAP)
• 10% in-store discount card

To find out a Lidl bit more visit our benefits page to see for yourself!

includes 10% non-contractual London Weighting allowance

Please note your employment is conditional upon the Company's receipt of satisfactory references and if requested by the Company, a satisfactory Disclosure and Barring Service check.