Purchase Ledger Assistant

Our client is looking to appoint a Purchase Ledger Assistant to join their Finance Department in Inverness. The purpose of the role is to assist the team with invoices, queries, reconciliations, and payments and key responsibilities include:
Daily contact by telephone, email or in person, with other team members and work colleagues from other departments and branches.
Daily contact with suppliers by telephone and e-mail.
Process Vendor Credit Applications requests from different departments.
Print and ensure all invoices once printed are scanned.
Check /posting invoices with accuracy (with exclusion of expenditure invoices) for payment, including matching up invoices with our purchase orders and liaising with the relevant department(s) within the business.
Ensure all invoices are correctly calculated (including VAT) and sufficiently detailed and meet standard set out in Purchase Ledger procedures.
Check goods received with invoices on accrual.
Reconcile suppliers’ statements monthly.
Investigate internal and external queries.
Archiving of invoices.
Payment of proforma invoices and others.
Answer incoming calls.
Contribute to continuous improvement of procedures to improve efficiency of the function and the department through the development of relationships with own team members and other departments.
Adhere to quality processes and procedures.
Monitor own progress towards business and individual objectives.
Person Specification
Sound organisational and administrative skills, including managing time effectively.
The ability to deal confidently with people with clear and effective communication skills both verbally and in writing.
Good numeracy skills, IT literacy and experience of Microsoft packages.
Proactive, enthusiastic, self-motivated.
Ability to prioritise and multitask.
Responsible and reliable with a flexible attitude.
Previous accounting experience
Good customer service skills when dealing with customers and colleagues.
The ability to work with minimal supervision and make decisions relevant to the successful outcome and conclusion of the processes.
Ability to respond positively to new challenges and change.
Benefits
Accredited Living Wage Employer.
Monday to Friday working hours.
Employee discount.
Cycle to work scheme.
Discretionary annual bonus, based on company performance.
Extra holidays (after one year).
For more information please respond by email or contact Castle View Personnel on 01463 230 200.
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