Purchase Ledger Clerk

PURCHASE LEDGER CLERK

Part time temporary Purchase Ledger.

The Purchase Ledger Clerk is responsible for placing all school purchase orders and administering the Purchase Ledger, for prestigious private school. 28 hours per week over 4 days, flexibility around hours.

Responsibilities

• Authorise and enter school purchase orders to IQ Computer System
• Check purchase request from budget holders are within departmental budget limit
• Place purchase orders with suppliers online or by telephone
• Issue goods received to departments, checking advice notes
• Complete the Credit Card Book, where required, for reconciliation by Purchase Ledger
• Register and issue nominal code for incoming invoices. Enter invoices onto IQ
• Issue invoices to budget holders for authorisation and confirmation of correct budget and nominal code
• Match returned and authorised invoices to purchase orders and update IQ
• Prepare month end reports
• Reconcile supplier statements
• Raise supplier payments with remittance advices twice monthly, by BACS
• Highlight anomalies as they arise and query with suppliers in a professional manner
• Place transport bookings with external agencies on behalf of staff and ensure all invoices are allocated to the correct budget codes
• Assist in the general running of the Bursary by answering phone calls, dealing with queries etc
• Any other reasonable task as delegated by the Bursar or School Accountant. No job description can fully cover all aspects of a role and consequently responsibilities are likely to evolve and change over time

Essential

• Ability to prioritise and work without direct supervision
• Ability to work accurately under pressure
• Good IT skills
• High levels of discretion and confidentiality
• Good communication skills
• Financial experience
• Experience of working in a busy office environment, dealing with people on all levels

28 hours per week over 4 days

09.00 - 16.30