Purchasing Administrator

The 79th Group are a family-owned asset management company with an entrepreneurial spirit, based in the UK but with global reach and partners and investors in most countries.

Reporting:

Directly to the Finance Manager

Job Summary:
The purchasing clerk is responsible for managing the procurement process within the organisation, ensuring that goods and services are acquired efficiently, cost-effectively, and in a timely manner. They play a critical role in maintaining inventory levels, negotiating with vendors, tracking orders to ensure smooth operations and managing purchase orders, and assisting with procurement processes.

Key Responsibilities:

1. Purchase Order Management: Generate purchase orders based on requisitions from various departments and projects within the organisation. Ensure accuracy of order details including quantities, specifications, prices and delivery dates.

2. Vendor Management: Develop and maintain relationships with suppliers and vendors. Source new vendors, negotiate pricing and terms, and evaluate vendor performance based on factors such as quality, reliability, and cost. Address any discrepancies or issues with orders, deliveries, or invoices.

3. Price Comparison and Negotiation: Research and compare prices from multiple vendors to ensure the best value for the organisation. Negotiate pricing, discounts, and terms to achieve cost savings while maintaining quality standards.

4. Inventory Management: Monitor inventory levels and reorder points to prevent stockouts and ensure sufficient supply of essential items. Coordinate with staff to track inventory levels and reconcile discrepancies.

5. Order Tracking and Expediting: Track the status of orders to ensure timely delivery. Communicate with vendors to expedite orders when necessary and resolve any issues or delays that may arise.

6. Record Keeping and Documentation: Organise and maintain accurate records of purchases, including purchase orders, invoices, and receipts. Enter data into the procurement system and update records as needed. Prepare reports on purchasing activities, such as expenditure and cost savings.

7. Compliance and Policy Adherence: Ensure compliance with organisational purchasing policies, as well as relevant laws and regulations. Adhere to ethical standards and promote transparency in procurement processes.

8. Collaboration: Collaborate with internal stakeholders such as department heads, finance, and inventory control teams to understand their purchasing needs and requirements.

Communicate effectively to ensure alignment and timely fulfilment of orders.

9. Assist Procurement Team: Collaborate with the procurement team to identify cost-saving opportunities and participate in vendor evaluations and selection processes.

Experience: Previous experience in a purchasing or administrative role is preferred.

Qualifications and Skills:
- High school diploma or equivalent; additional education or certification in supply chain management or purchasing is a plus.
- Proven experience in a similar role, preferably in a construction
- Strong attention to detail and accuracy.
- Excellent communication and negotiation skills.
- Proficiency in Microsoft Office suite and purchasing software.
- Knowledge of procurement best practices and supply chain principles.
- Ability to work independently and prioritise tasks in a fast-paced environment.
- Ethical conduct and integrity in handling sensitive information and vendor relationships.

Employment details:

Office based role

Full-time

Mon-Fri 9 am – 5 pm

Conclusion:
The purchasing clerk plays a vital role in the efficient operation of the organisation by managing the procurement process effectively. Their attention to detail, negotiation skills, and ability to collaborate with internal and external stakeholders contribute to the organisation's success in

Job Types: Full-time, Permanent

Pay: £20,000.00-£24,000.00 per year

Benefits:

• Company events
• Discounted or free food
• Employee discount
• Free parking
• Health & wellbeing programme
• On-site parking
• Store discount

Schedule:

• Monday to Friday

Experience:

• Procurement: 1 year (preferred)
• Purchasing: 1 year (preferred)

Work Location: In person