Purchasing Manager

Location: onsite at Old Course Hotel, Golf Resort and Spa in St Andrews, with the opportunity to move to hybrid working subject to business need

Salary: up to circa £50K base plus other benefits

This is a full-time position working 40 hours per week, 5 days out of 7 days. There will be weekend work at times, subject to business need, although this is not on a regular basis..

About Us

The Old Course Hotel, Golf Resort & Spa is an AA 5-star, award-winning resort based in St Andrews which prides itself on the highest levels of guest care.

We are an independently owned resort, forming part of Kohler Company, a leading global hospitality provider. To find out more about Kohler Co. please visit www.kohler.com

Why Join Our Team?

With a reputation as an employer of choice, we are committed to ensuring our associates are our number one priority. St Andrews is the home of golf, and we are the home of great guest service. People are our passion, and we believe each associate plays a vital role in providing memorable memories to our guests.

We are a forward-thinking employer committed to the Hoteliers Charter and developing our people, which is why we employ based on personality. We believe all skills can be taught! Throughout your career with us, you’ll have access to a wide range of different training opportunities providing routes to progress from within, allowing you to reach your full potential whilst supported by our committed leadership team.

Whilst working for one of the most iconic hotels in Scotland, you will be rewarded with a competitive salary, company pension scheme, free onsite car parking, meals whilst on duty, 24/7 access to our employee assistant programme and FREE fitness access.

We love celebrating our associate’s success and do so through our employee reward recognition schemes which encompass our ‘HOME’ ethos including Associate of the Month.

Our benefits don’t end there, in your spare time, we also offer free access to The Duke’s golf course and superb discounts in our restaurants and spa. Giving you the opportunity to enjoy the many luxuries Old Course Hotel has to offer and experience the 5* service for yourself.

A career at Old Course Hotel, what’s not to love?

*All benefits subject to availability

About the Role

The rare opportunity has arisen for a Manager – Purchasing to manage all Direct purchasing categories and the Stores team for Old Course Hotel Golf Resort and Spa. You will be responsibility for identifying opportunities/issues in a timely manner in relation to supply of goods and services, including initiatives to reduce cost and/or increase overall value to the business and improve quality and service. In this role you will manage strategic supplier relationships and mitigate supply risk. Your responsibilities extend to assisting operational departmental budgets and setting objectives for the purchasing department. Working collaboratively, you will also support and refer Indirect purchasing enquiries to Indirect Strategic Sourcing team.

Duties and Responsibilities include:

• Strategic and operational responsibility for Old Course Hotel Golf Resort and Spa supply network. Managing day-to-day operations for strategic purchasing, order management and supplier performance management. Use, manage & maintain operational systems as appropriate, becoming a ‘superuser’. Approve direct categories shopping carts as required and in a timely manner.
• Manage the department to provide support to all operational and non-operational departments. Recruit, train, coach and manage associates within the department.
• Responsible for all aspects of supplier management, including knowledge and development of a local supply base supporting the business strategy and ESG objectives. Manage supplier selection and external consultant partnerships. Implement and manage key performance indicators, service level agreements, P2P workflow, on time payment, maximise payment terms, rebates and commercial opportunities. Approve new suppliers or changes to existing suppliers in relevant systems.
• Responsible for all direct supplier contracts to ensure that the required legal terms & conditions and cost/service components are in place to meet business requirements, thereby maximising value and minimizing commercial and operational risk. Ensure all contracts are loaded onto the Total Contract Management platform as per company guidelines. Liaising with other corporate functions as appropriate, including Legal, Tax, IT, EHS etc.
• Responsible for various reporting including: food & beverage cost analysis, inventory tracking & charging, inventory holding days & product sales upselling rates, weekly EDI error tracking, investigating PO after invoice across business.
• Manage food & beverage cost control function, margin control, database management and maintenance, accurate recipe creation and ensuring accurate stock depletion in system. Ensure pricing is accurate and up to date in the appropriate systems. Manage supplier delivery & quality issues, setting supplier improvement plans where necessary.
• Implement flexible supply network strategies to support business unit requirements. Evaluate, recommend and champion best-in-class tools/programs.
• Preparation of business cases as required to ensure sound business decisions are made, including make versus buy, lease versus buy, total life cost analysis etc.
• Adherence to, and raise awareness of, Global Procurement Policy and other related internal and external policies and procedures, including local and Government laws and regulation.

About You

You willhave relevant procurement management experience, ideally within 5* hospitality, including a strong focus on food & beverage. Working at pace, you will be a relationship-builder with excellent communication and presentation skills and be organised with a strong attention to detail.

Education and Experience

• At least two years’ managerial experience leading a procurement function, ideally within 5* hospitality.

• Inventory control system / POS system management.

• CIPS qualification (desirable).

• Purchasing systems experience including EATEC / Infogenesis POS / Supplier Management Platform systems / SAP (desirable)

• Important update for candidates applying to roles within Kohler Energy, including Power Systems, Engines, Home Energy, Kohler Uninterruptible Power, Clarke Energy, Curtis Instruments, and Heila Technologies.

On November 6, Kohler Co. announced the strategic decision to establish Kohler Energy as a separate, independent business with Platinum Equity as the majority investment partner. Kohler will continue to stay invested in the Energy business following the closing and remains committed to supporting the acceleration of long-term growth strategies for both organizations. Talent and operational transition plans are underway, and Kohler Co. and Platinum Equity expect the agreement to close in the first half of 2024.Thank you for your interest in joining our growing team as we embark on the next phase of growth!
Note for Recruitment Agencies – the Kohler Talent Acquisition team is responsible for managing all current vacancies through direct hiring and referrals wherever possible. We do work with recruitment agencies and where we require external support we will formally release those vacancies to the agencies on our Preferred Supplier List deemed best placed to assist us. Speculative CVs sent by any agency to Kohler Co. without a specific request by our Talent Acquisition Team will not be accepted and with no introduction fee applicable.
#LI-onsite
#AH1