Quality Assurance And Safety Department Assistant

RECRUITMENTiQ is working in partnership with a global shipping company, based in Glasgow and we're currently seeking an experienced Quality Assurance and Safety Department Assistant.
Why choose this job:
Our team is really friendly and supportive. In our company you will meet many professionals with decades of working experience at sea and ashore and get a unique chance to learn from them about the job in all areas of the company: ship operations, technical maintenance, crewing, purchasing, accounting, IT and many others. You will also get ample opportunities to interact and learn from industry professionals with whom we communicate: ship owners, suppliers, consultants, class societies, flag administrations, vetting companies and others. You will be part of a diverse and multi–cultural team. You will get to travel to various countries to visit our company s offices and vessels, meeting our seafarers and partners around the world. As part of your induction, you will attend training courses to expand your understanding of ISM, MARPOL, ISO 9001, ISO14001, auditing, incidents investigation, media response handling and more. Our office is located in Glasgow Merchant City which makes it easy to commute to.
The outputs of your work will make a positive difference to:
Protection of the environment through reducing impacts of ships and office activities on the environment The wellbeing of seafarers through simplification of compliance and reporting procedures and through increasing safety awareness A broad understanding of ship management systems from this position is one of the best gateway for building a maritime career ashore. Key Performance Objectives:
Communication is critical for success. In our job we need to understand how to apply various industry requirements. In reality, it may be more difficult than what is described in the documentation. It means that you will need to be able to call and speak with regulators, suppliers, and ship staff to explain what concerns we have and get practical advice about what can be done. In this job you will be delivering training sessions, presentations at seminars, and carry out safety meetings. You will need to practice closed loop communication job received – confirm; job done – confirm. In this work there are always more projects than can be done in a day. You need to be able to choose the right priority, work on several projects concurrently, and organise yourself to not forget to take care of other tasks when time becomes available.
Writing QA assistants produce various written outputs: summaries of meetings, drill reports, bulletins, written procedures, and emails. What you write must be clear to over a 1000 of our seafarers and shore staff of various nationalities. After reading your work everyone must have a common understanding of what is required. Analytical thinking and attention to detail you will be dealing with various reports generated from our databases. Quite often there will be errors. You need to have a critical eye of this and be able to amend the input data to make reports accurate. You need to learn our systems to know how to find this data and how it can be crosschecked. Auditing is a big part of the job – When you will do the audit you will see that different people have various ways of complying with the requirements. You will need to be able to judge if their way is ticking the box. For this you will need to have an understanding of what is required for various departments. Many tasks that you will be involved in have been done many times before. You need to be able to refer to previous records relating to these tasks to repeat the same and make it better. When we revise procedures we are trying to make them as least labour intensive as possible. For this we use excel and expect you to be at least be able to set up formulas. In 1 year from starting you will be trained to do the following jobs:
In collaboration with the operations department in a tight time frame: o Draft and issue fleet bulletins describing any significant incidents, findings, forthcoming regulations based on advisories issued by our governing bodies (Flag Administrations, Class Societies, OCIMF, ILO, etc.)
o Update / revise company s written procedures, forms, and risk assessments to make langue simple and clear to our colleagues whose first language is not English.
Preparation of QA department reports, Each quarter analyse findings raised during external inspections, internal audits, incidents and create a report highlighting any trends and focus areas, Arrange necessary agreements and documents required for compliance with the US regulations, Be part of emergency response team during contingencies, Carry out fire safety checks in the office, Assist with preparation of ship–shore exercises, and crew seminars, Maintain training records of the office staff, Prepare ship–specific manuals from a template for verification by class, flag and address any issues highlighted by them during approval. Key requirements (qualifications and skills):
Higher standard of education or experience within the marine industry. Seagoing experience in officers position is strongly preferred Experience and understanding in use of Microsoft Office suits: Microsoft Word, Excel, Power Point Programs Basic level of familiarity with ISM, ISPS Codes and MARPOL Convention is strongly preferred. Other information:
Unless there is an emergency we work Monday to Friday. 20 days of statutory leave plus bank holidays. The company provides a group personal pension, private health care and life assurance.
Our Company:
We are a global/technical ship management company. We ensure that ships of our clients, provide uninterrupted service 24/7. This includes a range of services: Selecting and manning ships with talented and well–trained crew, Arrangement of consumables, and spare parts at locations where ships are trading, Arrangement of technical inspections, maintenance, modifications, and repairs, Ensuring compliance with national/international health and Safety, security and environmental regulations; All above activities are controlled by the company s management system, which is administered and audited by the Quality Assurance and Safety Department.
Application:
If this opportunity excites you, then please prepare a document describing if you have done any comparable tasks and send it along with your CV.