Quotes Administrator

Job Reference: GRP/CM/24-09/963

Job Title: Quotes Administrator

Location: Office Based, 3 days WFH

Location: Edinburgh

Salary: Competitive

Contract:Permanent

Hours per week: Monday- Friday - 08:00 - 16:30 - 37.5 hours per week

Business Overview

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role Overview

We are currently recruiting for a Quotes Administrator to join our passionate and driven team based at our Office in Edinburgh! This person will be in addition to our team of 7 and will be responsible for the timely progression of client Quotes/ queries via email.

Benefits

• Informal hybrid/flexible working arrangements
• 25 days holiday + bank holidays
• Free fruit in our offices
• Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
• Wide range of retail discounts
• Regular social and charity events are held in our offices
• Get involved in charity events in the local community

Wellbeing

• Discounted gym membership
• Eye test £25 voucher and up to £100 towards glasses
• Join our Cycle to Work scheme via salary sacrifice
• Access to CHROMA , our internal colleague-led diversity and inclusion community join a committee or take part in our D&I initiatives and events
• Access to internal Mental Health First Aiders

Career development and recognition

• Immediate access to Opportunity our internal Learning and Development platform
• Required professional membership fees paid for
• Opportunity to win monthly Atalian Servest Superstar Awards
• Long service awards

Key Responsibilities:

• Ensuring agreed timescales for the quote process are met.
• Ensuring that the correct documentation and process procedures are compiled & followed.
• Producing and maintaining quote packs for submission to clients.
• Pricing and producing client application / invoices in line with billing timetable.
• Working proactively to reduce current level of contract s outstanding quotes.
• Chasing supplier invoices when required to ensure timeous invoicing.
• Accurate Updating of systems, checking and amending where needed.
• Assisting with the vetting procedures.
• Any other administrative duties to support the wider team.
• Confident workings within Microsoft Excel.

About You:

• Applicants must have the right to work in the UK
• Strong IT skills including Microsoft Excel
• Knowledge of Smartsheet/ CAFM System is advantageous but not essential
• Ability to work using own initiative or as part of the wider FM team.
• Diligent, with excellent attention to detail
• Ability to prioritise and organise own work whilst working on a variety of tasks
• Excellent communication and interpersonal skills