Reception/ Administrator

Role: Reception/Administrator

Location: Oxford, Didcot

Role ID: 2024-2359

Our vision is to create a safe and sustainable world.

Ricardo plc is a global strategic, environmental, and engineering consulting company. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world.

We are currently looking for a Reception/Administrator to join our office in Harwell, Oxford.

Role Purpose

As Receptionist you will be the first point of contact for the Company to all clients and visitors who attend our Harwell premises, located in Oxford. Creating a professional welcome to all visitors and promoting our values and image will be a key aspect of the role. You will be responsible for the reception area, opening and closing daily, keeping meeting rooms to a high standard and ensuring the smooth running of the office. You will also need to deal with all deliveries and couriers, provide inductions for new starters, order office supplies and organising meetings.

This is a role where reliability is essential and is on a full time basis, the proposed hours are Monday - Friday 8.30am to 5pm.

Skills and Experience

* Excellent social and customer service skills.
* Essential telephone etiquette, knowledge.
* Good communication skills - Ability to communicate effectively, both verbally and in writing with co-workers and clients.
* Good organisational skills.
* Knowledge of principles and practices of Ricardo.
* Ability to operate standard office equipment, including but not limited to, computers, teams/telephone systems, copiers, and laminating machines.
* Ability to multi-task as often you are required to manage many different tasks at one time, including taking messages and scheduling conference room bookings.
* Be a team-player also be able to work on own initiative.
* Maintain Integrity and confidentiality.

Administrative Duties

* Managing reception emails via outlook.
* Booking meeting rooms.
* Administer security passes for employees and visitors.
* Time-sheets.
* Administer security passes for employees and visitors.
* Raise PO's / requisitions.
* Expenses.
* Electric Vehicle Charge points.
* Pool Cars.
* Postal services including franking.
* Assist Finance department with time-sheets collation.
* Business Card Requests.
* Print a full list of the Matrix desk booking system each morning.
* To assist (remotely) with administrative duties at other UK sites.
* Order refreshments, lunches etc. for meetings as requested by host

Site Management Specific Admin

* Assist Facilities Manager for any administration duties.
* Assisting site team members as & when required.
* Renew all contractors liability insurance & add to spreadsheet.
* Update/delete contractor’s details as required.
* Input all service reports to air-conditioning spreadsheet.
* Update service planned maintenance spreadsheet.
* Keep spreadsheet updated with all utilities usage.
* Report any anomalies to Management.

Working here

You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place.

We will encourage you to use your passion and expertise to make a positive impact through the projects you work on. Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable.

Work life balance

We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential.

Benefits

We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health.

Our core benefits include 25 days' annual leave, plus 8 flexible bank holidays, a competitive company pension scheme, life assurance and professional subscriptions reimbursement. We also offer a wide range of flexible benefits to suit your lifestyle.

Diversity, Equality, and Inclusion statement

We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and to ensure an inclusive culture, we are a recognised as a 'disability confident' employer.

Next steps

Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date.

Ricardo is a Disability confident employer please advise the recruitment team via if you require any adjustments to support you throughout the recruitment process.

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