Reception and Events Administrator

Reception and Events Administrator

We are looking for an enthusiastic and highly organised Reception and Events Administrator to support our Administration Team and be responsible for the day to day running of our meeting rooms, ensuring all rooms are set up in accordance with the meeting organisers requirements and all visitors receive a warm professional welcome to the building.

You will be an important member of our Administration Team, working closely with our Office & Facilities Manager and working alongside colleagues of all levels.

A comprehensive induction programme will be given to provide an in depth understanding of the functions within Church House Guildford as well as the role itself. In addition, you will have the opportunities for growth and personal development by having short placements with some of the teams in the different areas of our work across the Diocese.

Key Responsibilities include:

• Ensuring all visitors and callers are warmly welcomed and presented with a professional image of CHG
• Ensuring meeting rooms are prepared and set up in advance of meetings
• Ensuring the IT/AV equipment in meeting rooms is working
• Ordering and maintaining of supplies of refreshments and cloakroom sundries
• Being proactive and diligent in spotting any issues in the building and work with the Office & Facilities Manager to ensure resolution
• Provide project support to the Administration Team as directed by team members, scheduling this work in conjunction with the hospitality duties but ensuring deadlines are met
• Open and distribute post or parcels delivered to the office quickly and efficiently
• Respond proactively to enquiries and forward to the appropriate team or resolve in a timely manner
• Any other ad hoc duties or projects, consistent with the nature of the role, which may be required from time to time

Benefits of the role include:

• Competitive salary within the Charity Sector
• A 15% non-contributory pension/life assurance provision
• 25 days annual leave per year, plus bank holidays
• An employee assistance programme
• Learning and development opportunities
• Attractive open-plan office and surroundings at Church House Guildford with free parking
• Free shuttle between Guildford Station and Surrey Research Park, where we are based.

How to apply

Interested candidates are invited to send a detailed covering letter, along with your CV, outlining how you meet the essential and desirable criteria in the person specification as detailed in the job description. Applications without a cover letter cannot be considered.

The Diocese of Guildford take our responsibility for the safeguarding of children and adults seriously. Our recruitment processes reflect this commitment.