Reception / Office Manager - Global Luxury Brand

Reception / Office Manager required to join a global, luxury, high-end Fashion Brand. A newly created role to make your own, this is a great opportunity to work with a great bunch of people.

Based in their vibrant Head Office, you will be based on reception, providing a professional and courteous daily reception service, whilst also managing and working alongside one other receptionist. You will be the ambassador for the brand, both in person and on the phone, ensuring the image and standards of a luxury company are maintained at all times, the role also manages the office and facilities service provision.

Full-time office based, they offer great benefits and bonus, along with an inclusive, appreciative and social work environment.

They are looking for someone with proven reception/office or facilities management experience and someone who is happy to roll up their sleeves and muck in!

Daily duties to include: 

• Manage relationships with building Landlord and suppliers
• Manage all office contracts and local contractors, including cleaning, maintenance, office supplies ensuring that issues and problems are dealt with quickly and efficiently
• Ensure that reception is run in a professional manner, supporting the needs of the business Lead the organisation for all employee events including Summer and Christmas parties
• Coordinate maintenance schedules for all office equipment either directly or through business solutions
• Ensure office security measures are in place and communicated clearly to all employees, including correct use of passes and access requirements and procedures for evenings and weekends
• Work proactively with finance and vendors as appropriate to deliver better cost effectiveness in all areas of office management
• Provide a five star daily reception service to all incoming guests
• Operate a busy switchboard
• Manage all incoming mail and courier packages, log all deliveries, distribute into the post room and alert employees to collect 
• Provide courier (fed ex / DHL) and mail outbound service to all of the office and London stores
• Book and manage meeting room set up
• Order all office supplies   
• Maintain up to date contact lists for the businesses & distribute regularly 
• Provide ad-hoc EA support where required to C-suite 

A role not to be missed – please get in touch today!