Receptionist / Administrator

We are delighted to be partnered with our client, who are seeking to recruit a Part Time Receptionist / Administrator to join their organisation on a permanent basis. We are seeking someone who is able to work mornings Monday - Friday and who has an excellent phone manner and great face to face people skills. This is a brilliant opportunity to work in a very friendly and welcoming environment within a local educational establishment.

Part Time Receptionist / Administrator

Part time permanent role - office based

Mon-Fri

Role based close to Burgess Hill. There is plenty of free parking available on site. Due to semi rural and beautiful workplace location, it is essential to be a driver and have your own transport.

Salary GBP18959 per annum plus very good company benefits. This is what you'd earn for part time 25 hours per week. This is the equivalent of GBP14.58 per hour.

This is an excellent opportunity to work locally in a part time capacity.

The role:

To provide an effective, efficient and welcoming reception and administration service

Duties will include:

To provide efficient and timely answering of incoming calls. Taking messages when necessary and communicating via email

Greeting and welcoming of visitors

Manage the electronic entry gate system

Take receipt of deliveries and organise distribution

Maintain the office email in-boxes forwarding or actioning emails as appropriate

Manage enquiries either on the telephone or in person and direct to the appropriate member of staff

Maintain the calendars across the school, ensuring all visitors, events, and any staff/student absences are all accurately recorded in the office calendar

Maintain accurate internal phone system, updating names / numbers as necessary

Create and maintain accurate student and staff lists, transport contact lists, student contacts details & tutor groups.

Assist with all internal and external communications .

Send out weekly updates to parents and governors

Process approved invoices to Finance and logging/reconciling monthly credit card statement.

Maintain and order any required stationery and supplies

Provide cover for the other receptionist in the event of holiday, sickness, or unplanned absence

Issue to new staff, including agency staff, any necessary HR documentation pack and information.

Any other duties as reasonably requested including dealing with general enquiries either on the phone or in person.

Experience, competencies and knowledge required:

Very good general administration skills

Excellent communication skills

Strong organisation and prioritisation skills

Ability to deal with inbound phone calls and to deal in a friendly and welcoming manner to visitors

For more information regarding this new and exciting part time opportunity, please apply now! Short-listing will take place soon - don't miss out!

Wild Recruitment Ltd T/A First Recruitment Services is acting as an Employment Agency in relation to this vacancy.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job