Receptionist / EA

Executive Secretary £18.71p/hr PAYE 6 Months Prestwick - Onsite Inside IR35 The Executive Secretary will be responsible for providing exceptional front of house reception and secretarial/administrative support to the General Manager, Senior Leadership Council (SLC) members, and their respective teams. This role involves managing various administrative tasks, coordinating meetings, handling sensitive information, and ensuring the smooth operation of the office environment. Responsibilities: • Manage front of house reception activities, including directing calls, assisting with mail activities, and addressing inquiries. • Handle employee security clearance processes, including Basic Check Clearance and Right to Work checks. • Manage Outlook diary and emails, taking necessary actions and forwarding messages to relevant personnel. • Use initiative to manage incoming requirements from customers and suppliers. • Coordinate diaries and appointments for traveling clients, including remote management. • Organize meetings, book conference facilities, prepare agendas, take actions, and circulate progress reports. • Arrange UK and overseas travel in compliance with company travel policies. • Maintain office supplies inventory and ensure the smooth running of the office. • Process monthly expenses for SLC members and maintain accurate records. • Supervise junior team members, facilitate training, and manage performance. • Compile weekly reports in Excel and PowerPoint formats for Senior Leadership Council Reviews. • Organize and prepare monthly CSR meetings and review packs. • Manage holiday planner and weekly whereabouts for executive team members. • Produce minutes, reports, etc., from various sources and distribute them in a timely manner. • Assist other secretaries as needed. • Travel to and work from alternative office bases as required. Required Skills and Experience: • HNC/HND or vocational qualification, or equivalent experience. • Previous secretarial and administrative experience. • Ability to maintain confidentiality when dealing with sensitive information. • Strong organizational skills and self-driven, professional approach to tasks. • Excellent interpersonal skills and a team-oriented attitude. • Proficiency in Microsoft packages such as Word, Excel, and Outlook. • Strong oral, written, and presentational skills. • Good financial awareness. • Works within defined processes with limited supervision, making decisions within the scope of own work. • Maintains and organizes own workload, making some decisions and consulting others when appropriate. • Refers decisions within financial or wider business implications to the line manager. Morson is acting as an employment business in relation to this vacancy.