Receptionist / Facilities Assistant (WTLRF)

Job Introduction

We are looking for a Receptionist/Facilities Assistant to join our Rapport team, to work at our client sites based in the heart of Leeds and Manchester. The client is a British multinational risk management, insurance brokerage and advisory company.

This is a 28-hours per week role, Monday – Friday, covering shifts from 9:30 AM to 4:30 PM, working between the Leeds and Manchester Offices as required. There will be a travel allowance to cover the cost for working away from the normal base.

Main responsibilities

• Assisting with AV and catering inside meeting rooms
• Greeting all visitors and contractors arriving
• Overseeing the telephone and emails for the office
• Assisting and organising post and couriers
• Reporting any faults or maintenance issues to the Facilities helpdesk

This is a lone working position so the ideal candidate should be able work comfortably on their own without supervision.
We are looking for someone with great time management, self-discipline, and focus.
Previous reception experience in a corporate or hospitality environment is preferred, and you must be comfortable working with Microsoft office and preparing reports.

The ideal candidate will

• Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together
• Be passionate about delivering high standard service and going the extra mile
• Have an outgoing personality and be able to easily build rapport with key stakeholders
• Be able to demonstrate excellent communication skills, both verbal and written
• Understand professional etiquette, with great time management, self-discipline, and focus
• Be proactive, flexible, with great attention to detail and ambition to learn and grow
• Be proficient in Microsoft Office package and preparing reports
• Preferably have reception experience in a corporate or hospitality environment

About the Company

Why Rapport?

Our people come first, and we are committed to developing you and offering a number of fantastic professional and personal development opportunities. We have a suite of over 50 training workshops and a number of Leadership programmes to support you with your development and career progression within Rapport.

We are committed to equality of opportunity and inclusion within the workplace and we celebrate everyone’s differences and diverse backgrounds. We have created a number of Employee Networks as part of our “Be Yourself at Rapport” programme, to create a safe space for our Ambassadors to connect and collaborate, ensuring we champion diversity and inclusion in all that we do.

Our Ambassador’s mental and physical wellbeing is very important to us, and we continue to have a real focus on providing the varied support and initiatives for our teams to get involved in.

Rapport is also a Disability Confident Employer and we have a number of partnerships with external organisations providing job opportunities within the company for people with special educational needs and disabilities.

Some of the benefits you will have access to:

• Refer a friend Scheme
• Pension
• Life Assurance
• Access to our Perks at Work Benefits Portal for various discounts
• WOW Awards to celebrate our brilliant Ambassadors nominated for their exceptional service by our guests and clients
• One Paid Day for Charity Work

About the Company

Rapport is an award winning, specialist company that provides corporate organisations with a range of fully managed front and back of house guest services. Our tailored services are provided to clients in all major cities in the UK and Ireland and in key locations in the US and Hong Kong.

We are very proud to count some of the UK’s most forward-thinking, blue chip companies as our clients, from small boutique firms to large multi-site International corporations, all with a common goal to provide excellent Customer Service.

Our most prestigious awards include:

• In the 2021 ‘Best Companies to work for’ awards,  Rapport was recognised as being the Best Company to Work for in the U.K. Business Services Sector, Rapport was recognised as the second Best (Large) Company to Work for in the UK and third Best Company to Work for in London (all categories and company sizes).
• We were awarded three stars from ‘Best Companies’, their ultimate accolade, in 2021 signifying a ‘World Class’ company.
• Top 30 Best Places to Work in Hospitality in 2021 winner.
• Excellence in Diversity & Inclusion at HR in Hospitality Awards 2019

Rapport is a part of Compass Group UK & Ireland, a FTSE 100 company. Please visit our website, www.rapportservice.com, for further information and before applying to learn more about Rapport and our clients

We will contact applicants within 5-7 workings days. Rapport job adverts always gain a high response rate, but we do review all applications. Please check your inbox and your junk/spam folder for our response to your application. Due to high application volumes, we recommend that you do not apply for more than one role at any time. Please ensure you apply for the role that best matches your experience.

Rapport