Receptionist / Office Administrator

We have a vacancy for an Office Assistant in our Bristol office.

Reporting to the EA of the CEO, the responsibilities of the Office Assistant is to provide a professional office service, contribute the smooth running of the Bristol offices and act as a professional first point of contact for staff, clients and visitors.

• Personable, confident character with excellent customer service skills
• Excellent communication skills at all levels
• Good attention to detail and general administrative skills
• Able to multi task and meet multiple deadlines
• Polite friendly manner with a positive "can do attitude"
• Team player, flexible attitude and ability to adapt with changing priorities of the business
• Diligent worker, taking responsibility for tasks and ensuring completion
• Working knowledge of Microsoft Office, particularly in Outlook, Word and Excel.
• Proven experience as an office assistant, or in another relevant administrative role
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Excellent written and verbal communication skills
• Inventory control
• Flexibility and willingness to work outside office hours as per business requirements.

About The Role

• Welcome and greet clients and visitors.
• Manage the reception diary, overseeing bookings, lunch orders and car park requirements.
• Answering all incoming calls politely and efficiently, advising of alternative contact information where possible.
• Schedule and plan meetings and appointments.
• Manage the facilities and related services to support day-to-day operational needs of the offices. This includes in house services and 3rd party services such as cleaning etc.
• Maintaining stock e.g. groceries, stationary and janitorial supplies.
• Preparing and setting up meeting rooms, as well as delivering lunches
• Tidying Kitchen area.
• Handling Post.
• Monitoring the buildings for health, safety and fire hazards on an on-going basis.
• Fire alarm testing.
• Acting as a knowledgeable Fire Warden (Fire Marshal training would need to be carried out first) and coordinating the necessary refresher training.
• Sort and distribute communications in a timely manner.
• Resolve office-related malfunctions and respond to requests or issues.
• Coordinate with other departments to ensure compliance with established policies
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures.
• Maintaining company security by issuing, checking and collecting work IDs, and/or updating visitor logs.
• Logging and reporting all technical faults and arranging all office equipment fixtures and fittings
• Photocopying and scanning

Required Criteria

Skills Needed

Company Culture

Instead, we focus on ensuring our highly trained specialists have the space and time they need to be effective. We let them use their initiative to get the job done, because the situations they face often throw up unexpected challenges - and no protocol survives contact with the real world.

Our clients have thousands of employees and customers, at home and abroad, so they need a business big enough to handle any situation. But they chose Healix because they also need an organisation that's personal enough to care.

Our people are driven to do things in the best way, not the way they have always been done. We work hard, and our efforts are rewarded with great development opportunities and a supportive team spirit.

We want to nurture this friendly and dynamic company culture so that we can continue to attract diverse talent with a breadth of knowledge and world-class skills. As a part of Healix, you can expect a range of excellent benefits and an environment where people really do care.

Company Benefits

Commitment to career development

We are committed to helping our people build and develop successful careers. Our employees are given direct responsibility and opportunity to develop and grow whilst working on challenging and worthwhile projects in a rewarding and supportive environment.

We invest in the continuous development of our team, offering on-going training and professional enhancement opportunities for those wishing to diversify or take additional responsibilities.

Health insurance, Vacation, Paid time off, Retirement plan and/or pension, Office perks, Employee development programs, Employee discounts, Gym membership or wellness programs, Opportunity to travel, Casual dress, Cycle to work, Open office, Competitive salary, Life insurance, Employee Assistance Scheme, Wellbeing Scheme, Social Opportunities, Hybrid Working

Salary

Not disclosed