Receptionist/Admin Assistant (E4312) - Calverley CE Primary School

Job Title: Receptionist/Admin Assistant Level 1

Salary: £5,066.16 (10 hours) £7,599.24 (15 hours)

Service Area: Calverley CE Primary School

Grade: A1 – A3

Responsible To: Business Manager/SLT

An exciting opportunity has arisen for an Administrative Assistant at Calverley CE Primary School.  The post is a temporary role for 12 months in the first instance as our office goes through some changes of personnel, but may become permanent subject to a successful transformation & funding. The role will be up to 15 hours per week term time only. Days and hours can be arranged flexibly with the right candidate to suit the needs of school and successful applicant but would ideally cover 5 days.

We are looking for an enthusiastic and committed person who would be the ‘first face’ of the school.  Our office has a great reputation for being friendly, welcoming and efficient and we are looking for someone able to continue and extend this impression to parents, visitors and other staff. We are a close knit, hardworking and friendly staff team; our children are keen to learn and our parents and governors are fully supportive of our wonderful school.  

Your role would be to work as part of a team in the school office.  Responsibilities will include managing the front desk, dealing with queries from parents, answering telephone calls, administering medication.  Experience working within a school setting and having knowledge of school systems such as Arbor is desirable, however further training can be given.  

We expect all staff to understand and implement the content of policies relating to safeguarding including the Child Protection Policy, the Safer Recruitment Policy, Keeping Children Safe in Education, Safer Working Practices and any other relevant policies as applicable.  We expect all Calverley CE Primary School employees to adhere to all safeguarding arrangements so that pupils stay safe, are healthy, make a positive contribution, enjoy and achieve and develop skills for economic well-being.  Please see the job description for further information. 

The successful candidate will:  

• Be hard‐working and have excellent interpersonal communication skills  
• Have excellent IT skills  
• Be friendly, organised and have a calm manner  
• Be an effective team player, who is able to work under pressure and to strict deadlines.  

Responsibilities:  

• To undertake administrative duties including:  
• Preparing routine correspondence and standard forms   
• Managing meeting rooms and dealing with hospitality and signing-in of visitors  
• Assist with the arrangements for events etc.  
• Act as the first point of contact for visitors and customers – both in person and on the telephone. It is expected that everyone will be dealt with in a courteous, professional, calm and friendly way  
• To use IT applications and databases effectively to deliver administrative tasks. To input and retrieve data using computerised systems   
• To collate and prepare information from a variety of sources including basic reports   
• Operate relevant equipment/ICT packages e.g. word, excel, spreadsheets, Internet  
• Undertake general financial administration e.g. processing orders and/or cash handling  
• Maintain stock and supplies, cataloguing and distributing as required  
• To work with colleagues to help improve work organisation and effectiveness 
• Contribute to the overall ethos/work/aims of the school.

We can offer:  

• A commitment to enabling and empowering all our staff through professional development.   
• A supportive environment with motivated, friendly children and parents.  
• A dedicated, hardworking and happy staff team.  

Please read this information carefully as the guidance it contains will help you make an informed decision over whether you may wish to apply.  Our school website also includes a wealth of information about life at our school so have a look:- www.calverleycofeprimaryschool.org.uk 

Applicants are welcome to come and visit the school.  To book a place to view the school, contact the school office on 01132575127  We look forward to meeting you.  

Please email surtees.js@calverleyce.co.uk for an application pack and return all completed applications via email to the same email address.

Dates of process: 

• Applications close – 12th July 2024 12pm 
• Shortlisting – Friday 12th July 2024 PM
• Interviews – Wednesday 17th July AM

Please note school will continue to accept applications after the above date. However, it may not be possible to shortlist these due to time constraints. 

Policy statement on the recruitment of ex-offenders  

Our School is committed to safeguarding and promoting the welfare of our pupils and expects all staff and volunteers to share this commitment. Appointments made are subject to an enhanced Disclosure and Barring Service check. If shortlisted, you will be required to disclose relevant information regarding criminal history and an on-line search will be conducted.  This includes only information publicly available on-line.  

We promote equality, diversity and inclusion and want a workforce which reflects the population of Leeds.   

This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.  

The above post is not a Leeds City Council vacancy and has been advertised on behalf of the relevant organisation. To apply please follow their application instructions.