Recruitment Administrator

To process the above processes and documentation for managers in accordance with the agreed timescales. To develop and maintain effective filing and bring forward systems to support the recruitment process and meet the departmental standards. To provide an efficient customer focused service to staff managers and potential candidates who visit or contact the department dealing with queries promptly, taking action as necessary and directing accordingly. To prepare and send out high quality application packs and log completed and returned applications onto the Electronic Staff Record (ESR) computer system. To prepare recruitment paperwork and packs on behalf of managers including correspondence relating to shortlisting forms and invite to interview letters. To prepare and issue the appropriate recruitment documentation including; sending out reference requests, Occupational Health checks, appointment letters, regret letters and statements of terms and conditions of employment. To complete DBS documentation and/or Registration Authority documentation and ensure, where appropriate, new starters receive the correct checks in line with DBS guidance and Registration Authority rules and procedures such as the Authentication Level 3 criteria. To ensure that invoices for DBS registration, Sponsorship Certificates and advertising are processed in accordance with deadlines for payment. To complete all internal re-charging for DBS on a monthly basis. To check that professional registrations are up to date prior to preparing offer letters. To apply for sponsorship certificates for staff where necessary ensuring that staff are working legally within the Trust and to maintain accurate records on ESR. To ensure the administration of all new starters is completed on the Trusts HR system in a timely manner and in accordance with payroll procedures. To support the HR Business Partners in the redeployment process by monitoring the redeployment register To ensure that all new starter packs for induction purposes are prepared and ready for use. To assist in monitoring the recruitment process to ensure that it is valid and non discriminatory and adheres to equal opportunities and diversity legislation. To assist in the compilation of recruitment information for the Trust Board and other Management reports, when required. To assist at Recruitment and Careers Events within the local area. To act as the first point of contact for a wide range of general enquiries received by the Human Resources Department. These will include telephone or personal enquires relating to annual leave entitlements, vacancies and recruitment procedures such as basic advice on terms and conditions. To ensure effective communication within the Human Resources Department in particular by ensuring effective handovers prior to planned absence within the team. To monitor the departments stationary and inform the appropriate personnel of the items required. Promote team working within the Human Resources Department and maintain constructive relationships with others within and across the Trust and externally in order to improve the effectiveness and efficiency of the service. To support the training of new starters to the department. To actively participate in the Trusts Personal Development Review process.