Address
Form of work Job Purpose
This role is to oversee the administration team and processes including reporting and looking at developments to further efficiencies throughout the rental process.
Principal Accountabilities
* Managing relationships with supplying dealers for operational matters as well as defleet and refurbishment/resale partners
* Producing of the rental tariffs for Business Development team to sell from
* Discussing and negotiating of supplier vehicle rebate schemes
* Ensuring vehicles are pre-ordered if suitable and managing ‘stock’ levels with guidance of Head of Business Development
* Approval of customer orders if within credit limit (and referral to Risk Committee if above)
* Reporting and holding Risk Committee meetings to discuss new customer applications, credit limit reviews and risk exposure on customers and vehicles.
* Checking the customer order, supplier order and delivery process to ensure completed in a timely fashion
* Checking of funding documents and passing to Accounts team for processing
* Approval of customer hire schedules and sending via DocuSign for customer signature
* Monitoring PCN’s as to quantity received and any trends that require further review
* Producing and completing reports for the monthly board report
* Regular reporting such as for Risk Committee and Customer Status reports
* Analysing reports to spot anomalies or trends
* Completing renewal and payment of Road Fund License towards the end of each month
* Reviewing customer audits completed and raising any queries or concerns before passing to senior manager for final approval
* Managing stock and ordering of office stationary and suppliers
* Updating company car insurance and auditing staff car mileage readings
* Approving or querying invoices for all items such as defleets, excess mileage & rental and fines
