Sales & Letting Assistant (PA)

Trainee Sales & Letting Administrator (immediate start)
Expected start date: As soon as possible
Salary - £ depending experience
Capacity – Part time
Working hours – flexible
Working days – Monday to Saturday
Transport – Car owner and clean driving licence preferred
An excellent opportunity for the position of a trainee Sales & Letting administrator has arisen within our team. An immediate start is required and the candidate must be prepared to hit the ground running.
Job description
You will undertake all aspects of a Trainee Sales & Letting administrator role.
Duties will include but not limited to:
• To co-ordinate and make appointments for day-to-day and cyclical enquiries in liaison with the Property Managers.
• To co-ordinate records of maintenance history and ensure that cyclical maintenance jobs and records are maintained up to date.
• To monitor contractors’ / suppliers’ invoices and subject to Managers’ / Senior Manager’s / of work completed, To respond to buyers, vendors, landlords, tenants’ phone calls, emails and direct contact reporting maintenance / repair issues and forward to the Property Managers.
• To ensure (together with colleagues) that access is afforded to all types as required for reading of public utility meters, inspections by landlords, statutory to local authorities and insurance company representatives as required.
• To co-ordinate and maintain a list of emergency call-out telephone numbers of contractors and services.
• To maintain (together with the Property Managers) a complete set of duplicate keys for all studio sites and assist the Senior Manager to create a database for each property bringing together documentation of construction and all.
• General.
• Together with other members of staff to handle general enquiries including written, phone and email.
• To attend training courses with colleagues where appropriate.
• PERSON SPECIFICATION
• Essential requirements
• Proven administrative and organisational skills
• Good written and verbal communication skills
• Ability to plan and manage priorities
• Ability to respond quickly, effectively and flexibly
• Able to work on own initiative
Other duties/requirements
• Taking offers, negotiating and progressing sales
• Maintain regular vendor and potential purchaser contact
• Provide feedback to both vendors and buyers at the earliest convenience
• Check sale boards status and maintain window display
• Arrange and follow up viewings for potential clients and accompany them when required
• Fully qualify all potential Vendors/Purchasers using agreed documentation and procedures
• Maintaining up-to-date knowledge of all properties being marketed to maximise sales opportunities
• Provide property details to potential clients and to ensure properties are matched as closely as possible to the established needs of potential purchasers
• Recent experience of working in Estate Agency experience would be advantage
• Good organisational and time management skills
• Able to handle cash and must be 110% trustworthy
• Smart office wear at all times
• Knowledge of local post code area's
• Maintain an enthusiastic and high energy approach to your work
• Excellent communication and interpersonal skills
• Must possess knowledge of the Microsoft Office, including Word, Publisher, Excel and PowerPoint. Social media, upload the properties on to portals as and when, training will be provided.
Additionally, you must have the ability to communicate and deliver clear written or verbal reports along with the ability to work under pressure, to strict timetables and deadlines with an exceptional level of accuracy. Highly organised, and ability to manage and prioritise your workload is necessary if possible. you will possess
excellent people skills and maintain professionalism as we deal with people from all walks of life on a daily basis.
How to apply
Please send Cover letter and CV to:
Email: info@ycea.co.uk for more information