Sales Office Administrator

Are you an experienced Sales Office Administrator; or perhaps you have transferrable admin skills? Are you commercially minded and good with people? Do you want to be part of a friendly and supportive team and treated and respected as an individual whose contribution to the growth of our company is welcomed and valued? 

We’re looking for a friendly and cheerful Sales Office Administrator to join our busy Bulk Materials Handling team, which provides an on-site installation and maintenance service for our leading range of conveyor components to customers throughout the UK.  You will be undertaking a variety of activities aimed at generating new/more business, as well as carrying out pre- and post-order admin and providing general admin support to other team members. You will receive any support you need and in-depth training.

ProSpare is a well-established, family-owned company.  We apply our Make it better approach to help our customers achieve improved productivity, safety, sustainability and product quality.

This is an excellent opportunity to further your career as part of a friendly and successful team.  Take a look below and if we’re describing you, we’d love to hear from you!

Main responsibilities

• Help to generate new business by providing information to the Business Development Executive.
• Support the engineers using  information from the CRM and time tracking systems and making hotel bookings.
• Deal with enquiries and new account forms.
• Create, progress and follow up quotations.
• Oversee the admin process for live installation work.
• Manage the payment process in conjunction with the Finance Manager.
• Co-ordinate on-time delivery to site.
• Prompt engineers to follow up recent installations.
• Follow up with customers post-installation.
• Work with the Senior Service Engineer to manage the Machines Database.
• Prepare for exhibitions and events and play a part in hosting customers and suppliers.

Key skills, experience and personal qualities                                                                 

• At least 2 years’ admin experience.
• Friendly and cheerful team player who is customer-focused.
• Excellent attention to detail.
• Great communication skills; professional and confident on the phone. 
• Good time management and  organisational skills.
• Able to build strong working relationships.
• Good level of IT skills, literacy and numeracy.
• Experience of working in a busy Sales team – desirable.
• Knowledge of H&S processes and procedures, including RAMS – desirable.

Hours are 9 am to 5 pm, Monday to Friday. 

24 days’ holiday plus public holidays.

Discretionary bonus scheme.

Free on-site parking.

If you have the qualities, skills and experience we’re looking for in our new Sales Office Administrator, please apply now.