Sales Office Manager

Position: Sales Office Manager
Location: Kettering
Hours: 8:30am - 4:30pm - Monday - Friday
Salary: £24k-28k

Our client is a small, family-run business who is looking to recruit an experienced Sales Office Manager to provide administrative support to the Sales department on a permanent basis.

Daily Tasks
Dealing with sample requests, sales enquiries, despatch queries and complaints from customers via email and telephone.
Creating sales orders, picking lists, processing to invoices and arranging despatch.
Ensuring payment of proforma invoices via TYL credit card or BACs prior to shipment.
Emailing invoices to customers once despatched.
Raising Credit notes and stock adjustments as required.
Allocation of Sales against the Sales daybook.
Process of cash payments.
Bank reconciliation daily and at month end.
Cash reconciliation monthly.
Cashflow forecast updated weekly.
Sales order and purchase order books checked daily to ensure that all orders are in process.
Other Tasks - as required.
Ordering stock from Suppliers.
Booking in of stock, and processing of associated invoices.
Stock checks and adjustments.
Other purchase invoices queries, approval, processing and payment.
Invoicing for rent.
Costing and booking of overseas shipments via Inxpress portal and via Special Services.
Debtors list produced monthly and chased as required. General Credit control
Statements sent to all customers with outstanding account at the beginning of the month.
Monthly journals for salaries and payment to HMRC for PAYE.
Creating paperwork for overseas shipments including Certificates of Origin and Legalised Invoices
Stock product creation, sale and purchase price updates.
Customer database management
General Office Duties
Ensuring stationary, kitchen supplies are maintained.
Warehouse management - health and safety equipment, labels, supplies.
Filing of Purchase and Sales invoices daily. Annual filing of the year before last financial paperwork usually carried out in July.