School Administrator

This role is internally known as: Assistant Head of House.

Charterhouse school is a wonderful place to live and work. It was founded in 1611 and moved to its present magnificent 250-acre site near Godalming in Surrey in 1872. Few schools can offer such a splendid backdrop for teaching and learning, and the School community is very strong, with excellent relationships between pupils and staff. As part of our ambitious plans, and building on the success of our mixed Sixth Form, we have recently moved to full coeducation, with girls now in every year group. The pupil roll will grow over the next decade from 940 today to around 1,000, with the increase representing additional places for girls.

We are seeking an enthusiastic and resilient individual to manage the Boarding House during the School 'day' ensuring that pupils are safe, secure and supported through proactive pastoral care, effective supervision of pupils and behaviour and efficient communication, organisation and administration of all House routines and regulatory requirements as outlined in the Boarding Handbook.

Person requirements

Essential

• A desire to look after and support teenagers as they grow and develop into thoughtful and considerate young adults.
• A warm, empathetic and welcoming manner and the ability to develop positive, supportive relationships with the young people in your care.
• Successful experience in a role requiring supportive relationships and the ability to work effectively as part of a team.
• IT literate and confident, with a good knowledge of MS Office and the ability to learn other systems used in running a House/School e.g., ISAMS, CPOMS etc.
• The ability to work flexibly and independently balancing differing and sometimes conflicting priorities.
• An instinct for recognizing the difference between important and urgent.
• The ability to remain calm in a real crisis but also to keep a sense of perspective.
• A positive, 'can-do' attitude and an open mind.
• Excellent all-round communication skills, including tact and diplomacy.
• Strong organisational and administrative skills.
• The confidence to deal calmly and professionally with challenging conversations.
• Good with data and numbers.
• Persistence, patience and a good sense of humour because adolescents will sometimes get things wrong, repeatedly.
• Discretion and the ability to work in an environment requiring high levels of confidentiality.
• Able to climb stairs, and walk extensively around the boarding house as required for the job. A full, clean driving licence and a car that can be used for work purposes when required.

Desirable

• Previous experience working with young people/adolescents.
• Experience of/training in First Aid.

Working Arrangements

This is a non-residential role, predominantly term-time, plus:

The week before and after the start and finish of the school year three days in the full weeks before and after the start and finish all other terms (to allow for the usual day-off arrangements where needed) attendance at other essential training during holiday periods by prior arrangement.

Usual hours of work will be 08.00 to 18.00 with one-hour break time (flexible around the rota) four days a week, plus alternate Saturdays. In addition, the job holder would be expected to be present for some special House and School events on weekends during the course of the year.

There are approximately 21 working weekends per annum so this requirement is likely to be in the region of 14 weekend days per year, mostly Saturdays. One day per week cover will be provided by a Relief Assistant Head of House who will also cover one-in-two Saturdays. Some flexibility on Saturdays will obviously be possible subject to operational requirements and agreed arrangements within the House team.

Working in a School environment, the jobholder is responsible for promoting and safeguarding the welfare of children and young persons for whom they are responsible or with whom they come into contact and are expected to adhere to and ensure compliance with the School's Safeguarding Policies at all times. If, in the course of carrying out the duties of the post, the Job Holder becomes aware of any actual or potential risks to the safety or welfare of children in the School they must report any concerns to the School's Designated Safeguarding Lead.

Closing date: 11/04/2024