School Business Manager

Grade 10: £35,745 to £38,223 pro rata per annum

37 hours per week, 42 weeks per year

(Term time, plus INSET, plus 3 weeks)

39 weeks (term time plus INSET only) can be discussed as an alternative option at interview

Job Purpose

To advise and support the Head Teacher and Senior Leadership Team in providing professional leadership and management that ensures high quality education, pastoral and therapeutic care for all students: to ensure the effective and efficient provision of local business and commercial services and undertake key strategic and operational responsibilities. Duties include but are not exclusive of:

Leadership and Management Responsibilities

• Manage business services, including finance, estates, administration, human resources, procurement and data protection.
• Ensure the best use of resources and achievement of best value through forward planning and effective and prudent procurement
• Local management of services and contracts, e.g. catering, cleaning and ICT
• Ensure compliance with Trust policies and processes, and with statutory regulations, advisory guidance and audit requirements
• Develop and maintain constructive relationships and work collaboratively with key stakeholders, including with the wider School Business Manager community across the Gallery Trust, colleagues within other academies in The Gallery Trust, the Trust’s central team and the Local Academy Board
• Line management responsibilities

Finance and Payroll

• Operational management of school finance and payroll, working collaboratively with the Trust’s central finance and payroll team, and securing excellent financial control, monitoring and auditing procedures that meet the requirements of the Trust (including delegation of duties to school admin team)
• Work in compliance with the Academy Trust Handbook, the Trust’s policies and procedures

• Pursue additional sources of funding, sponsorship, bids and grants
• Work with the Head Teacher with the preparation of the draft annual budget and monthly budget monitoring
• Advise on spending commitments, budgetary matters and other expenditure and income issues
• Monitor and manage leasing arrangements
• Advise on the financial implications of proposed and actual initiatives, including proposals relating to use of resources, building and staffing structure
• Undertake processing and operational tasks on specialist software
  

Human Resources

• School management of HR, liaising with the Trust’s HR team regarding personnel matters.
• Safer Recruitment Lead including implementation of Trust policies, maintaining the Single Central Record
• Ensure that data protection is embedded within all areas of the school to achieve compliance with GDPR
• Seek advice from the Trust’s HR team when appropriate regarding terms and conditions, employee cases, including the management of sickness absence, matters of conduct, capability, grievance and Safeguarding.
• Manage absence meetings
• Support induction and probation processes for support staff
• Manage personnel information on the school’s management information software
• Oversee payroll submission liaising with the Trust’s payroll team, where required
• Manage completion of the School Workforce Census

Facilities

• Manage Health and Safety with the Facilities Manager and ensure that statutory requirements are met
• Assess and identify risks: risk management and contingency planning for business-critical areas
• Ensure that the buildings and site are maintained to a satisfactory standard and present a clean and purposeful environment for all users
• Support the preparation of capital bids

Administration

• Produce and respond to a variety of complex correspondence
• Undertake word processing and other complex IT based tasks
• Take minutes at meetings and provide administrative and organisational support
• Liaise with external professionals and agencies
• Provide detailed analysis and evaluation of data as required
• Complete complex forms / returns including to outside agencies
• Archive and manage records

General Responsibilities

• Take appropriate responsibility for one’s own health, safety and welfare and the health, safety and welfare of pupils, visitors and work colleagues in accordance with the requirements of legislation and locally-adopted policies; including taking responsibility for raising any concerns with an appropriate manager and for reporting accidents and incidents appropriately
• To carry out other duties as may be reasonably assigned by the Head Teacher
• Be aware of and support difference and ensure equal opportunities for all
• Be aware of and comply with the School and Trust’s policies and procedures
• Safeguard and promote the welfare of all pupils
• Participate positively in training and professional development
• Support the aims and ethos of the School and Trust
• Set a good example in terms of dress, punctuality and attendance
• Attend team and staff meetings