Secretary (Dispute Resolution)

My client a Legal 500 ranked, full-service law firm which is growing fast. Are looking for a Legal Secretary to join their Dispute Resolution Department on a FTC or permanent basis. (Could lead to a permanant position for the right candidate).

This role provides secretarial and administrative support to a team of 6-8 fee earners ensuring the team can focus on the legal work and providing an efficient, friendly and professional service to our clients.

Responsibilities :

First point of contact for new client enquiries,- presenting firm in best light, obtaining relevant information, assessing the matter, and referring work to relevant fee earner

Diary management - appointment and meeting room bookings, team meetings, key dates/deadlines etc
File administration - file opening including all aspects of anti money laundering compliance, file maintenance, file closures etc

Civil litigation processes and procedures - including online filing and preparing trial bundles etc

Secretarial work - including digital dictation, working with precedent letters etc

Billing and accounts administration - producing and issuing bills and statements of account, collating anticipated monthly fee income, liaising with fee earner and clients re: money on account, liaising with accounts team etc

Skills and experience :

Excellent administrative skills -able to maintain accuracy and work at fast pace

Highly organised - able to manage and correctly prioritise own workload, able to manage work from multiple fee earners, demonstrates an understanding of urgency and importance

Demonstrates a proactive approach e.g. performs routine / agreed tasks without prompting, keeps fee earners informed on administrative work in progress, maintains an awareness of department deadlines and reminds fee earners to assist others in working to deadlines - proactive but in line with the scope of their role

IT literate and willing - able to learn and utilise systems fully in line with Firm guidelines, open to and able to champion system developments and implement change etc

Previous experience of litigation - experience of civil litigation and understanding of court processes and procedures is desirable but legal secretarial experience of other litigation will be considered
Good commercial awareness - understands the importance of efficiency, completing work within timescales set, quality of work, compliance with policies / procedures etc in delivering a service to our clients and maximising fees and profitability

This role is based in their Farnborough office. This is an excellent chance for a dedicated individual to continue and develop their career within a flexible environment and join an expanding and successful firm that is supportive and encouraging.

28,000 full time in the office

To apply, please send a covering letter and CV