Senior Executive Officer

The Procurement Officer at Rotherham Hospice plays a pivotal role in managing the procurement process efficiently and effectively to support the organisation's mission of providing exceptional care to patients and their families.

This role is responsible for sourcing goods and services, negotiating contracts, and managing relationships with third-party providers. The Procurement Officer also ensures compliance with procurement policies and procedures, monitors contract performance, and identifies opportunities for cost savings and process improvements.

Through effective procurement and contract management, the Procurement Officer will make a tangible difference to our ability to expand our care and services for the people of Rotherham.

Key Responsibilities

Sourcing and Procurement:

• Identify procurement needs across various departments and collaborate with stakeholders to define requirements.
• Source and evaluate suppliers, obtain competitive quotations, and negotiate terms and conditions to achieve value for money.

Contract Management:

• Manage all existing contracts with third-party providers, ensuring compliance with contractual obligations and performance standards.
• Monitor contract expiration dates, initiate contract renewals or terminations as needed, and maintain accurate contract documentation.

Supplier Relationship Management:

• Develop and maintain strong relationships with suppliers, fostering effective communication and collaboration to ensure timely delivery of goods and services.
• Address supplier performance issues and escalate concerns as necessary to resolve disputes and ensure service levels are met.

Compliance and Governance:

• Ensure adherence to procurement policies, procedures, and regulatory requirements, including compliance with relevant legislation and best practices.
• Conduct supplier due diligence and risk assessments to mitigate procurement-related risks.

 Cost Management and Savings:

• Analyse procurement data to identify opportunities for cost savings and process improvements, implementing strategies to optimise procurement practices.
• Monitor procurement expenditures against budget allocations and provide regular reports on procurement performance.

Process Improvement:

• Continuously review and enhance procurement processes and systems to streamline operations, increase efficiency, and enhance overall procurement effectiveness.
• Working with the Training & Development Manager, provide training and guidance to staff on procurement policies, procedures, and best practices.

Documentation and Reporting:

• Maintain accurate records of procurement activities, including contracts, purchase orders, and supplier correspondence.
• Prepare regular reports on procurement activities, contract performance, and key performance indicators for management review.

For further information, please look at the Job Description/ Person Specification attached.