Address
Form of work
SalarySenior Finance Assistant
Reporting to the Finance Manager
Office based full-time role in the city centre
Set up / amend records for all new starts and changes based on information on Placement Form.
Collate timesheets from appropriate timesheets folder and enter into the master spreadsheet for each payroll.
For monthly payroll, check last day paid on previous payroll run.
Process payroll and reconcile gross pay on spreadsheet with Sage.
Process payroll and make payslips available to contractors.
Upload net payment file on the bank system.
Send FPS to HMRC and create and send out P45s.
Create sales invoices and collate with timesheets (and POs) for forwarding to Finance Assistant for checking and sending to client.
Balance nominal links and prepare and post journals for payroll run and holiday pay.
Undertake the supervisory responsibilities of the Payroll Administrator ensuring the R&R of that role is undertaken and afford guidance when required.
Check sales invoice and timesheet records produced by Finance Assistant and send out to clients.
Set up / amend records for all new starts and changes based on information on Placement Form.
Collate invoices and timesheets from appropriate timesheets folder.
Check time invoiced against timesheets and the rates on Sage stock record and post to the purchase ledger.
Check expense invoices and post to the purchase ledger.
Enter the time worked and expenses onto the BACS Payment spreadsheet and take off a payment listing for each day.
Upload the payments to the Bank and forward the listing, along with the invoices being paid, to the Finance Controller for review and payment approval.
Send out remittance advices.
Produce sales invoices from Sage and forward to the Finance Assistant for checking and submission to the client.
Once sales invoices are checked by the Finance Assistant they are then posted to the sales ledger.
Investigate month end queries in a timely manner
Provide Cover for the Finance Manager & Finance Assistant on day to day duties as and when required.
Check client timesheets have been entered correctly on their software then download and save them.
Post self-billing invoice to Sage using timesheets from their software.
Post client remittance self-billing invoice to Sage when received
Continuously monitor the timesheets inbox and allocate to the appropriate payroll / limited company folder for action in the next payroll/payment run.
Continuously monitor the placements inbox and allocate to the appropriate payroll / limited company folder for action in the next payroll/payment run.
Continually update the current contractors spreadsheet with new starts/amendments from the placements inbox and leavers information received from Operations.
Company Benefits
- 7.5% Auto enrolment Pension scheme contribution (both parties)
- Flex Friday - A half day Friday once a month (additional 4 hours worked over previous 2 weeks)
- Personal Accident & Death Insurance cover 24 hours per day, 7 days per week
- Sage Employee Benefits
- AXA Health Cover - from the 1st of the month following commencement of employment. Family members may be added to the policy; however the cost would be deducted from the employee’s salary.
- Payment of relevant professional subscriptions fees and further education fees if relevant to the employee’s current position. However, should fees have been paid by the Company and the employee leaves, the whole or part of the fees may be recovered from the employee.
