Senior Finance Officer

DEPARTMENT OF FINANCE

JOB DESCRIPTION

POST TITLE: Senior Finance Officer (Business Planning & Monitoring)

SALARY: Job Family Group 3 From 34,142 (SCP29) to 38,435 (SCP33) per annum pro rata (Depending on qualifications and experience) There will be an opportunity for progression within this pay range.

CONTRACT TYPE: Business Support

HOURS: 1.0 FTE, 37 hours per week Days to be worked Monday to Friday, flexible hours between 8 am and 6 pm (core hours are 10 am - 12 pm and 2 - 4 pm)

REPORTING TO: Finance Manager

RESPONSIBLE FOR: Finance Officer (Business Planning & Monitoring)

If you have not been contacted within 14 days of the closing date of the position, you should assume that, unfortunately, on this occasion your application has been unsuccessful.

The information given below is intended to provide an outline of the responsibilities of the job and its role within the College. The job description outlines the main duties in general and is not intended to be exhaustive. The post holder will be expected to work in a flexible, proactive manner to carry out such duties as are necessary and to communicate effectively with all work colleagues.

MAIN PURPOSE OF THE JOB

The post holder will support the Management Accountant in the development and delivery of a comprehensive, high-quality financial management service to the College, with a particular focus on business planning and monitoring performance.

Key Responsibilities

The principal duties and responsibilities of the post provide a guide to the major areas of responsibility and include:

College Financial Management

Support the Management Accountant in the development of all major accounting functions and processes

Provide direct support to the Head of Department in the absence of the Management Accountant

Contribute to the preparation of monthly management accounts and annual financial statements, including

o Analytical review and follow-up

o Performance of complex reconciliations

o Preparation of payroll information for budget holders

o Processing of accruals and prepayments

o Provide assistance with the preparation of the cash flow forecasts

Production of the monthly reports package for budget holders

Management of the College's fixed asset register

Preparation of the quarterly VAT and annual corporation tax returns

Line manage the Finance Officer (Business Planning & Monitoring)

As part of the overall financial management service, act as the primary Finance contact to a group of budget holders

Pro-actively support budget holders in achieving their financial targets

Meet budget holders on a regular basis to review their financial position and year-end forecast

Support budget holders with financial elements of project funding, including liaison with external stakeholders and production of financial claim evidence where applicable

Management of the active budget on the finance system, including budget uploads, virements, and other budget maintenance

Provide costings, budgetary analysis, and other information as required

To support the continued development of an improved resource allocation model and to report on course or product profitability and viability

Develop the financial management and accounting services provided to budget holders and establish good working relationships with those budget holders

Provide cover for the Senior Finance Officer (Financial Services & Systems) in relation to the Financial Services side of the role during periods of absence

Develop a support and information culture by assisting all staff in articulating their information needs, by developing financial systems to meet their needs and by training staff in the use of the systems as well as training to raise awareness of relevant policies and procedures

Provide training and support to budget holders on the College's financial accounts system

Support the Management Accountant as directed in the preparation of the annual budget and the three-year financial plan

Management accounts production for College Subsidiaries

Remain up to date with changes in accounting policies, regulations, and legal requirements.

Contribute to the development, production, and implementation of College accounting and financial policies and procedures

Assist with the internal and external audit processes, including resolving queries and implementing recommendations

Assist with the college enrolment process, including the handling of cash

EQUALITY AND DIVERSITY STATEMENT

The College recognises its responsibility to ensure that all students and staff are treated with dignity and respect and that equality, diversity, and inclusion are promoted throughout the organisation. Recruitment for positions in the College will be carried out in a manner that accords with best equal opportunities practice. The selection of candidates for an interview will be based on the person specification, and applicants should bear this in mind when preparing their applications and completing the application form.

The postholder will be expected to adhere to College policies on Equality and Diversity, Health and Safety, and Quality Assurance.

SAFEGUARDING LEARNERS STATEMENT

The College is committed to safeguarding and promoting the welfare of children and young people and vulnerable adults and expects all staff to share this commitment. All College staff are required to undertake mandatory Safeguarding training. The successful candidate for this appointment will be required to apply for Enhanced Disclosure for regulated activity through the Disclosure and Barring Service at a cost to themselves. At present, this fee is 44.00, and payment will normally be deducted from your first month's pay.

Because education matters. Dovetail and Slate Limited phone number removed acts as an Employment Agency.