Address
Form of work
SalaryReports to: HR Director
Department: Human Resources
Salary range: £24,000- £28,000 per annum depending on skills and experience (appointment will be made at the bottom of the scale)
Location: Hybrid (Home/London Office)
Contract: Full-time, 3 months Fixed term (with the possibilities to become permanent)
About the Team
We are a small and friendly team, with a hands-on approach in delivering the day-to-day HR activities. As the Institute continues to expand, the HR team is driving its people agenda so that employees are empowered to give their best at work. As our new team member, you will support us in delivering an excellent people service.
Main purpose of post
This is a fantastic opportunity for an HR professional looking for their next step up in the career ladder. We are looking for a skilled administrator, highly organised team player to deliver an outstanding HR service to our employees. The purpose of the HR Administrator is to support the HR team on a variety of HR generalist activities.
Key tasks
- Be the first point of contact for handling HR administrative queries including administering the central HR inbox, within agreed timeline.
- Maintain electronic employee files and associated records under HR database (PeopleHR) ensuring compliance with company, legislative and regulatory requirements.
- Own the HR SharePoint page, ensuring HR information is up to date, making improvements to the design and layout of the page.
- Coordinate the pre and post recruitment administration processes, working closely with the HR Advisor.
- Provide administrative support for any changes of benefit/status, including timely and accurate liaison with the finance team in coordinating monthly payroll and benefits queries.
- Data cleansing, including analysing large data set to produce concise reports for the team and wider business request.
- Manage the learning and development platform, monitoring completion rates and following up on outstanding training.
- Assisting the HR team with project administration, including taking ownership of assigned projects.
- Take ownership of HR “business as usual” administration and contributing to continuous improvement of tasks.
The above list of duties is not exhaustive. The post holder will be required to undertake such duties that may reasonably be expected within the scope and grade of the role.
Our expectations
We expect all staff to abide by and promote RUSI’s Mission and Values.
Person specification
Essential skills and experience
- Excellent organisational skills with attention to detail and the ability to prioritise workload to consistently meet agreed objectives and produce accurate work within deadlines.
- A solid team player with the ability to work supportively and collaboratively, exercising good judgement and using own initiative to find solutions.
- Experience of working within an HR department/ significant administrative experience in a fast-paced environment.
- Awareness of data protection and information security guidelines, and their application to sensitive, personal or confidential information.
- Excellent verbal and written communication skills with the ability to write complex meeting notes.
- An understanding of the confidential nature of HR.
- Self-motivated self-starter, able to work autonomously with minimum supervision.
- A flexible approach to work and the duties to be carried out, willing to learn new areas.
- Ability to deal with conflicting priorities and evolving tasks in a calm and structured way.
- Excellent IT skills with the ability to analyse large information to arrive at valid conclusion.
- Commitment to the mission and values of the Institute.
Desirable skills
- Working towards an HR qualification (e.g., CIPD level 3) – or a desire to do so.
- Previous experience of working with an HR information system.
- Some experience with HR projects, bonus for exposure to diversity and inclusion initiatives.
- Some knowledge and application of relevant legislation and ACAS code of practice and legal requirements.
- Experience of working in think tank/ not-for-profit sector.
Benefits
- 25 days annual leave (rising with service)
- Additional days off during Christmas - RUSI Christmas closure days
- Generous pension contributions at 6% employer contribution,
- Access to 24/7 Employee Assistance Programme
- Season ticket loan
- Free access to RUSI's world leading programme of events and conferences, research materials and library
- Weekly staff lunch in our London office (one day a week)
- Trained Mental Health First Aiders
- *Enhanced sick pay
- *Enhanced maternity and paternity leave
*Depending on length of service
Application Process
To apply, please click on the apply button and follow the instructions. You will be asked to include: Your CV and a Cover letter.
Closing date: at 23:59 on the 19thJanuary 2024.
Applications will be reviewed on a rolling basis, and the closing date brought forward if needed. Early application is encouraged. Only shortlisted applicant will be contacted.
Equal Opportunity and Values
At RUSI you will be appreciated and valued. Our stakeholders, transactions, and projects are international and diverse, so we work hard to create inclusive teams that support our efforts and each other. We are committed in promoting equality and diversity in our workforce and make it as diverse as the communities we serve. Our recruitment data helps us monitor the effectiveness of our recruitment practices in order that we can continue to improve on creating a more diverse workforce.
We’re aware that the questionnaire may not capture the rich complexities of our backgrounds and identities, so we apologise if these are not best described. Please note that this data will be kept confidential and separated from your job application. If you are uncomfortable sharing, choose "Prefer not to say" or skip the questions entirely.
