Senior Invoice Resolution Clerk

We are looking for a motivated Senior Invoice Resolution Clerk to join our busy Accounts Payable team on a 12 month fixed term contract. Based out of our Westhill, Aberdeen office, the ideal candidate will be an experienced Invoice Processor with proven knowledge of SAP.
What will you be doing?
The Accounts Payable Department process a very high volume of invoices and expenses covering most legal entities within the Subsea7 group. Reporting to the Accounts Payable Team Lead, you will work closely with other members of the Accounts Payable team and Management to ensure that the function operates smoothly and efficiently.
You will collaborate with Subsea7 employees, suppliers, Supply Chain Management, Treasury and other internal departments on a regular basis to resolve invoice, expenses and payment queries.
Tasks & Responsibilities include (but are not limited to):
Assisting the AP Team Lead with the day-to-day management of the AP team’s workload (monitoring volumes, ensuring even distribution of work, reporting technical issues)
Ongoing participation in regular collaboration meetings with internal stakeholders (regional Finance teams, SAP team)
Reviewing and approving weekly payment files
Raising weekly manual payment requests
Acting as a point of escalation within the AP team for queries from the business/suppliers
Effective participation in the recruitment process for the AP team
Supporting small team of people, as well as Training and Mentoring New Recruits
Identifying and implementing process/systems improvements
Standing in for the Accounts Payable Team Lead when on leave
Ensuring that the processing of all invoices is performed accurately, in a timely and efficient manner paying particular attention to detail
Ensuring that all relevant company processes and procedures are adhered to
Ensuring that all internal invoice queries are dealt with in a timely manner
Being pro-active in dealing with non-compliance of Subsea7’s ‘Procurement to Pay’ process
Working closely with other members of the AP team and management to ensure the provision of a market service to Subsea7’s suppliers and internal clients
Monthly review and clearing of aged Goods Received Not Invoiced (GRNI) balances
Reviewing employee entered expenses and ensuring compliance with the company’s travel and expenses policy and following up any discrepancies
What experience would we like you to have?
Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.
Good level of general education with previous Accounts Payable Experience
Experience using SAP/VIM/Concur (desirable)
Supervisory experience of a small team (desirable)
Attention to detail and a ‘right first time’ attitude
Enhanced communication skills (written and verbal)
Friendly, enthusiastic team participant with a positive work ethic
Good organisational skills and ability to prioritise workload to meet deadlines
Ability to take issues, queries and tasks through to a successful conclusion whilst resolving root causes
What do we offer?
Career development – with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
Flexible working – lots of our people work flexibly in different ways. Whether it’s hybrid, part-time or flexitime working. We can’t promise to give you exactly what you want, but let’s have a discussion to see how we can make it work.
Enhanced maternity/paternity leave/adoption leave
A fantastic benefits package – which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.
Who are we?
We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.
At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.
In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.
Start your journey with us today.
An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.
We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.
Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.