Senior Operations Administrator

The Company

A specialist organisation that supplies security systems i.e. vehicle CCTV cameras and fleet safety has an excellent opportunity for a 'Senior Operations Administrator' to join their current team in their London office.

This is a diverse role, where you will be the lynchpin of the organisation. Handling changing priorities and managing conflicting workload deadlines through excellent organisation, prioritisation and sound decision making.  This opportunity encompasses both financial management and day-to-day office operations. They are working hard to push the boundaries of vehicle camera technology. Currently their R&D team is involved with ADAS, Self-Driving Vehicles, IoT and connected transportation. Their mission is to bridge the in-vehicle safety technology gap between domestic and commercial vehicles, bringing advanced safety and security technology to commercial vehicles and their drivers.

The company is an exciting and pioneering business; they were the first company to be approved by TFL to fit CCTV systems in London’s taxis and are now the preferred technology partner for many national and international commercial fleets including the RAC and National Highways and the AA.

The Role

This is an exceptional opportunity for a socially engaged individual, to make a significant contribution to the growth and development of a truly inspiring organisation.  A chance to learn about the latest vehicle technology on the market and being pivotal in the development of exceptional financial and operational processes. You’ll take ownership of your role and they’ll give you the freedom to make decisions and succeed – so you will make great things happen.  

General Office Responsibilities

• Ensuring best practice in line with ISO 9001

• Organisation of meetings including documentation preparation and invitations

• Attending weekly management meetings, typing up the minutes and ensuring follow-up actions are completed

• Provide general administrative support to Directors and the team

• Prepping documents for new starter onboarding

• Management of the Kanban task planning system/EOS

• Coordinate travel arrangements and process associated travel expenses

• Inputting customer data into various platforms

• Welcoming guests to the office

• Assist in organising team events and socials

What’s in it for you?

• As well as an inclusive, supportive place for you to work, they offer a range of benefits:

• Highly competitive salary with opportunity to help shape the company’s future

• 25 days leave (including Christmas shutdown) with annual leave increasing to 28 days with service

• A Learning and Development budget that can be used for professional development

• Exposure to the very latest technology with full training provided

• Rapid internal progression opportunities

• Workplace pension scheme

• Recognition & rewards for doing great work and adhering to their values

• Location of work – SE18

• Working hours 08.30 to 1700 Monday to Friday

 Requirements

Ideally educated to degree level, preferably a degree holder in Business, Accounting, Finance or a related discipline

• Minimum of 5 years’ experience in bookkeeping and/or office administration

• Experience of improving and devising new administrative processes

• Knowledge of general bookkeeping / data input

• Advanced technology proficiency

• Xero experience is preferred

• Highly proficient in Microsoft Word, Excel, PowerPoint and Outlook

• Competent in online collaboration tools (Microsoft Teams/Zoom)

Desired Skills

• Excellent organisation and time-management skills

• Comfortable using initiative and being resourceful

• Excellent interpersonal, influencing and relationship management skills

• Excellent written and verbal communication

• Ability to work under pressure and meet a range of deadlines

• Must be process driven with meticulous attention to detail

• Ability to manage confidential information with discretion and diplomacy

• Fast learner capable of understanding new technologies and features/benefits of our product/solution offering

• Helpful to have a full driving UK license and happy to go through a criminal background check

Please forward your details for an immediate interview