Address
Brightwork's specialist client is currently recruiting a Site Administrator for their Northern sites where you will raise Purchase Orders and receipt invoices for the sites. You will also have responsibility for the unregistered invoice and response to Finance Team queries issued on weekly basis.
Please note that this position will be a 12 months FTC
Responsibilities
Liaising with the suppliers / hauliers on a daily basis getting in touch with suppliers and hauliers to check a date / weight; checking for discrepancy with a final invoice (e.g., a missing load) stop delivery to find it and rectify issues (escalating for a decision to be made);
Maintaining good working relationships with the suppliers and haulers.
Following agreement re contracts, set contractor up on the relevant systems and walk them through the SDPR / billing processes.
Ensure all receipts from external sources plus despatch are in place and uploaded as required in ERP system
First point of contact for all visitors to site, ensure site induction arranged prior to entry to site.
Ensure all personnel entering site have adhered to the Induction System.
Support to Site Leader & Leadership Team in ensuring training courses are organised for the operational teams and all training records are receipted from these courses.
General Office Duties such as ordering /filing and stock checks on Office Store.
Coordinate receipting of general goods/services received onto site with Team Leaders.
Data validation
Experience
Proven experience in a similar administrative role ideally in a site environment
Computer literacy including strong Microsoft Excel experience and knowledge of accounting & accounts payable software is essential.
Good organisational skills, including the ability to multi-task and prioritise and manage multiple accounts.
Strong verbal communication skills, including active listening and good telephone skills.
Interpersonal skills - including conflict resolution, building strong relationships with supplier & contractors and internal business partners.
High levels of numeracy and attention to detail.
Good Data Entry Skills for accurately processing invoices and payment runs.
Team player who is also able to work on own initiative.
Ability to work in a fast-paced environment to deadline
If you are interested, please send your most recent CV and salary expectations to the address supplied.
Brightwork Ltd offers the services of an employment agency for permanent roles and an employment business for temporary roles.
