Site Administrator

PSR Solutions are currently looking for a Site Administrator in the York area, if you'd be interested please see details below.
Key Responsibilities
Receptions duties, including:

• Answer all calls efficiently and courteously. Take accurate messages and pass these on as quickly as possible.
• Greet all guests in a friendly, professional and courteous way, ensure signing in procedures are adhered to.
• Maintain the reception/visitors area ensuring that it is tidy at all times, monitor parking/advise if vehicles need to be moved.
• Monitor the security i.e. alarms, keys and access to the building.
• Deal with the incoming and outgoing post, and ensure it distributed correctly, quickly and in accordance with QA procedures.
• Meeting room management and meeting hospitality.
• Handle deliveries and keep organised delivery notes.
• Managing an updated contact list for the site.
• To administer the operation of a sign in process for fire safety purposes.

Administration duties:

• Responsible for site office set up and ongoing forms: filing system, spreadsheets, sign in sheet, project-specific forms, etc.
• Instigate systems for smooth running of the site administration.
• Preparation and distribution of high quality documents, i.e. presentations, submissions, reports, site signage, minutes, etc.
• Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQs documents.
• Maintain QA procedures.
• Responsible for the upkeep of the filing system.
• Keep noticeboards up to date: safety/marketing/company announcements.
• Keep stock of and order cleaning supplies, stationery and copier suppliers
• Keep stock of , issue to site team, and order PPE.
• Collate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines.
• Processing induction forms, RAMS, permits to work and toolbox talk documentation.
• Monitor expired CSCS cards, etc and report to Site Manager.
• Collating daily labour returns.
• Flexibility in handling other administrative needs of the project team.
• Assist with chasing subcontractors for close out of snagging items.
• Assist with O&M collation and archiving.
• Uploading documents to VFP.
• Possible cover for document controller.

Experience & Skills

• Diligent and reliable
• Interest in wider project and industry
• Able to communicate with all levels of stakeholders
• Uses own initiative
• Able to prioritise task effectively
• Time management
• Able to work under pressure
• Microsoft Office programs

If this role would interest you, please apply and get in contact with Dan Confrey - / (phone number removed)