Address
Form of work
SalarySPECIFIC RESPONSIBILITIES
- Manage the teams of site and cleaning staff, ensuring that the day-to-day operations of the site are carried out and providing cover for absence as required.
- Lock and unlock Trust buildings and areas. To maintain and keep accurate records of all site allocated and master keys.
- To organise and monitor the work of the Site and Cleaning Teams, ensuring that good use is made of out of hours working. Set high expectations of output and conduct, instilling a pro-active ethos within the teams.
- To be responsible for the day-to-day personnel management of the cleaning staff and to monitor and report on cleaning standards across the Academy.
- To consult with the Operations Manager to identify the number of cleaning staff required to maintain a clean academy environment within the set annual budget.
- Support the Operations Manager by preparing cleaning schedules and schedules for more specific needs such as a deep clean timetable, fully utilising quieter periods and to ensure provision for special events (e.g. parents’ evenings, lettings and functions).
- Adhere to Trust policies and procedures and ensure the teams are familiar with Trust procedures in relation to Health and Safety, operation of equipment, manual handling and COSHH.
- Perform regular cleaning audits to monitor standards of cleanliness and with the Operations Manager, implement ways to improve and meet the changing needs of the Academy ensuring specifications are met and customer expectations are positively managed.
- Monitor stocks of cleaning equipment and materials and place orders on a timely basis having a regard to the cleaning budget.
- To ensure that all site and cleaning equipment is safely maintained, appropriately serviced and stored.
- To provide quality induction and on-the job training to members of the teams.
- To manage Site and Cleaning Team’s probation, attendance and performance management processes, addressing any staffing issues at an informal level prior to escalation, setting individual targets and conducting regular reviews to ensure these targets are met.
- Undertake regular security checks and identify security risks. Monitor fire safety equipment ordering replacement or refills as required. Liaise with central health and safety teams as required.
- Operate and respond to alarm systems where appropriate. Act as a registered key holder, responding to alarm call-outs as necessary.
- Monitor CCTV equipment where appropriate. Liaise with police, security and surveillance contractors.
- To ensure exam and event set ups are completed.
- Supervise contractors as appropriate, regarding access to site, monitor and log the progress of the work and ensure that work is carried out to the required standard and in line with Trust procedures.
- In consultation with the appropriate person, negotiate prices for work to be carried out in the academy to ensure best value.
- Ensure the regular checking of those systems that require such checks: electrical testing, alarms, heating systems, fire safety systems, security alarms, PE equipment, etc. Where appropriate liaise with Central Trust staff to schedule checks or arrange for local checks with external contractors.
- Ensure the continuing availability of utilities, site services and equipment.
- Implement and monitor records of energy and water usage and act if usage varies, and ensure recording of monthly meter readings for utilities (e.g. gas, water and electricity).
- Provide emergency access to the site.
- Assist the Operations Manager in developing a preventative planned maintenance and decoration program.
- Manage, organise and carry out various maintenance duties to ensure the general upkeep and maintenance of the premises is satisfactory.
- Organise and carry out minor improvement work e.g. erecting shelves, notice boards, fitting locks, realigning doors, etc.
- Operation and maintenance of heating plant and lighting systems.
- Carry out or oversee and monitor the electrical testing of portable electrical appliances and to maintain appropriate records (must be willing to train as a PAT tester).
- Maintain and monitor records of Health and Safety checks (e.g. legionella, fire extinguisher, fire alarm, fire doors, emergency lighting, etc.) and ensure that testing is carried out and recorded in line with Trust and statutory procedures.
- Undertake safety audits of the premises and assist with relevant risk assessments as required.
- Regularly inspect and record health and safety walks, to include asbestos monitoring.
- Be responsible for a regular schedule of inspections throughout the buildings and action plans for modifications and improvements. Alert the Operations Manager of any work that needs to be undertaken or any issues where health and safety is at risk. This includes lighting, ventilation, fire-fighting equipment and heating systems.
- Ensure the proper use and storage of all tools and equipment being used to fulfil the job description.
- Promote and ensure the health and safety of students, staff and visitors at all times.
- Demonstrate and promote the safe and effective use of specialist equipment and materials.
- Greet and manage the needs of visitors who are hiring the Trust premises, ensuring that any health and safety issues have been addressed.
- Provide emergency first aid as required.
- Communicate effectively both orally and in writing with a variety of stakeholders.
- Maintain confidentiality over matters relating to the Trust’s students, staff or parents.
- Undertake broadly similar duties proportionate with the level of the post as required.
- Actively participate in any appropriate training when required and identify the training needs of the Site Team.
