Stores Supervisor - Req24489

Job title: Stores Supervisor 

Salary: SO1 £32,076 - £33,945

Hours: 37

Contract: Permanent. 

Location: The Arium, Thorner Lane, Leeds, LS14 3FB.

The Workshop and Engineering section has recently undergone a significant reshaping and we are now looking to recruit to a number of key roles across the team to secure long term success.

As a Stores Supervisor you’ll thrive on been part of a team of highly skilled staff striving to deliver the maintenance of the Green Spaces fleet. This will ensure the council’s statutory duties are upheld and we are able to provide safe, well-maintained spaces for all to enjoy. You will become a part of the wider diverse council where you will have prospects to succeed.  https://www.leeds.gov.uk/plans-and-strategies/best-city-ambition

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.

About you

As a Stores Supervisor, you will bring to the role:

• Demonstrable competency in ordering and managing stock items in a workshop or related environment.
• Demonstrable competency in receiving fuel deliveries and in managing and controlling fuel stocks.
•  An ability to demonstrate accuracy in parts identification.
•  An ability to analyse data and produce effective reports and presentations demonstrating good ICT skills (e.g. email; word processing; spreadsheets; database).
• An ability to prioritise and organise work schedules for self and others with a high level of interruption

About the role 

Our Transport and Engineering section are seeking to appoint an experienced Stores Supervisor, to be part of a team based at The Arium but may also be asked to work anywhere within the city boundary.

The successful candidate will be a highly flexible, well-motivated self-starter who possesses excellent communication skills and a commitment to providing the highest level of service. You must have a proven ability to work to tight deadlines and prioritise your work and keep accurate records.

You will be required to supervise the operation of the Workshop and Engineering stores including taking responsibility for the security of stock held and issued and for the timely replenishment of parts and equipment to support the operation of an effective workshop. 

The post holder will be able to manage the acquisition, issue, and receipt of Agricultural, Horticultural, Arboriculture and specialist plant, machinery and vehicle parts, tools and equipment as required by workshop operational personnel, while ensuring compliance with procurement procedures. 

Manage all clerical and electronic databases and stocktaking systems to ensure the timely repair and maintenance of the Green Spaces fleet. 

Procure and control all oils, fuels and gasses used by the service, including petrol, in accordance with Leeds City Council’s petroleum licence.

To arrange disposal of all hazardous waste generated by the workshop in line with the City Council’s policies.

What we offer you

We take pride in offering the best employee experience, with benefits including:

• a competitive salary and annual leave entitlement plus statutory holidays
• membership of the West Yorkshire Pension Fund with generous employer contributions
• flexible and hybrid working arrangements subject to service requirements
• a clear career pathway and continuing professional development opportunities
• a range of staff benefits to help you boost your wellbeing and make your money go further

How to apply

Please complete the online application form.

Read our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application. 

If you have any queries or would like an informal chat about the role please contact Stephen Whiteside, Workshop and Engineering Manager. Call 0113 3786002 or email parks@leeds.gov.uk

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.

We promote diversity and want a workforce that reflects the population of Leeds. Leeds City Council is ranked 70 on the Stonewall Equality Index 2023. We are also an age-friendly employer, a Mindful Employer and a Disability Confident Leader.

All new Leeds City Council appointments are made subject to the satisfactory completion of a six-month probationary period.
 
This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

Job Description

Job Purpose: To supervise the operation of the Workshop and Engineering stores including taking responsibility for the security of stock held and issued and for the timely replenishment of parts and equipment to support the operation of an effective workshop. In addition to undertake CoSHH assessments for all products requiring ensuring that these are available as required by workshop and other staff.

Responsibilities:

To manage the acquisition of Agricultural, Horticultural, Arboriculture and specialist plant, machinery and vehicle parts as required by workshop operational personnel ensuring compliance with procurement procedures.

To raise orders for all stock items required with subsequent checking of deliveries and onward invoice authorisation for payment processes.

To procure and control all oils, fuels and gasses used by the service, including petrol, in accordance with Leeds City Council’s petroleum licence.

To receive and issue these stock items as required to support timely repair and servicing activities ensuring sufficient stock is always available.

To oversee the issue and receipt of specialist tools and equipment as required by Workshop Technicians and Fitters. In addition to ensure that calibration of these items is undertaken as required.

To undertake as required vibration testing using specialist equipment a of sample of machinery in support of the HAVS management approach of the service. This will be particularly important where new items of equipment are procured and where concern is raised by operators.

To manage all clerical and electronic databases and stocktaking systems as required to order, receive, and issue all stock items providing reports on purchase, usage and stock held as required.

To arrange disposal of all hazardous waste generated by the workshop in line with the City Council’s policies.

Flexible and adaptable to change to assist other services as required commensurate to grade  

Participate in appraisal, training and development activities as necessary to ensure up to date knowledge and skills

Improve own practice through observation, evaluation, discussion with colleagues and development programmes.

To work collaboratively with colleagues, knowing when to seek help and advice.

Contribute to the overall ethos, work, and aims of the service by attending relevant meetings, training days/events as requested.

Be aware of and comply with Leeds City Council policies and procedures e.g. child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding and promoting the values, standards and equal opportunities of Leeds City Council. 

Recognise and appropriately challenge any incidents of racism, bullying, harassment or victimisation and any form of abuse of equal opportunities, ensuring compliance with relevant policies and procedures.

The Council has adopted a flexibility protocol and this role will be expected to work within these parameters.

The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.

Qualifications

Ability to access remote sites efficiently with a minimum B1 driving licence.

Group B forklift truck operation

ESSENTIAL REQUIREMENTS: It is essential that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities:  Candidates will only be shortlisted for interview if they can demonstrate on the application form that they meet all the essential requirements

Skills Required

Demonstrable competency in ordering and managing stock items in a workshop or related environment.

Demonstrable competency in receiving fuel deliveries and in managing and controlling fuel stocks.                                         

An ability to demonstrate accuracy in parts identification.

An ability to analyse data and produce effective reports and presentations demonstrating good ICT skills (e.g. email; word processing; spreadsheets; database). 

An ability to prioritise and organise work schedules for self and others with a high level of interruption.

An ability to work as part of a team and on own initiative and with minimal supervision in support of shared goals and outcomes.       

Able to work flexibly across different work locations and areas as appropriate.  

Knowledge Required

Issues affecting the maintenance of grounds maintenance machinery including health and safety of operatives.

Knowledge of stock control systems and procedures, particularly of hazardous materials and fuels                                                            

Experience Required

Experience in the procurement, control and issuing of oils, fuels, and gasses.

Implementation of stockholding performance and management systems. 

Experienced in managing information and report writing.

Liaising with external and internal clients.                                          

Behavioural & other Characteristics Required.

Committed to continuous improvement.

Ability to understand and observe Leeds City Council Equal Opportunities Policy.

To carry out all duties having regard to an employee’s responsibility under Health & Safety Policies.

Willingness to actively participate in training and development activities to ensure up to date knowledge, skills and continuous professional development.

Understand and embrace our values, behaviours and codes of conduct. 

DESIRABLE REQUIREMENTS:It is desirable that the candidate should be able to demonstrate the following criteria for the post within the context of the specific role.  Candidates are not required to meet all the Desirable requirements however these may be used to distinguish between acceptable candidates. 

Knowledge Required

Level 2 qualification in Warehousing and Storage