Sub Contract Controller (1 Month Ftc)

Job Purpose:

Reporting to the Head of supplier management the Sub-contract Controller will work closely with all sub-contractors, Helpdesk, supplier managers to ensure all key performance indicators in Quality, Cost, Delivery, People, Innovation and Health and Safety are adhered to within their area of responsibility.

The Sub-contract Controller will develop and maintain effective working relationships and communications with a wide range of internal and external stakeholders, work independently, motivate self and fellow team members, work on own initiative, prioritise workload, meet deadlines and have a continuous improvement mentality.

Key Accountabilities

Subcontractor Management

• On behalf of Head of supplier management, supplier managers deal with routine issues and communication with Sub-contractors, and any other interested parties. Regular performance reviews with allocated subcontractors

• Support the delivery of Sub contractor Relationship Meetings (SRM) on a monthly/quarterly/annual basis including preparation of packs, chair of meetings, minutes and follow up action plan management Knowledge transfer on Mercury for all new suppliers

• Co-ordinate input and action management from HSE, Service Desk, Field Team, Commercial Admin and Category Managers for all subcontractor related issues

• Support KPI performance Service Credit negotiations and calculations.

• Support Exit management of outgoing subcontractors

• Support Continuous improvement initiatives with allocated Subcontractors

• First line Escalation for any subcontractor related issues from Service Desk

• Reviewing open jobs and Purchase Orders

Subcontractor Financial/Budget Management

• Agree and manage the regular (weekly/monthly/quarterly Po imports for fully comprehensive subcontractor agreements

• Raising Purchase Orders where required

• Supporting in reviewing invoice queries

• Liaising with the suppliers regarding payment of invoices

• Manage uplift process with suppliers and internal finance team

• Arrange supplier uplifts for urgent PO requests

Knowledge, Skills and Abilities

• Previous contract support experience

• Strong administrative background

• Previous experience working in Facilities Management

• Experience with CAFM system

• Enthusiastic attitude to work

• Good experience of MS Office skills (Word, Excel and PowerPoint)

• Good experience of MS Office skills (Word, Excel)

• Down to earth - able to build good working relationships across the business and work effectively as a team member.

• Strong attention to detail - tasks delivered are free from errors, databases are organised and up to date, communication is very clear and concise.

• Very organised with exceptional time management skills - able to work under pressure, prioritising competing tasks and deadlines.

• Proactive - self-motivated and have a pro-active approach to work and helping others.

• Flexibility - able to pick up new tasks or perform tasks at short notice.

• Numbers literate - basic understanding of numbers and accounting.