AddressJob Posted: 9 April 2024
- Contract Term: Permanent
- Location: Cowes, Isle of Wight
- Contract Type: Full time
- Salary: circa £23,500 per annum depending on experience
- Industries: Administration Charity / Voluntary General Office
Job Start Date: ASAP
Team Assistant
Full Time
Cowes, Isle of Wight
Our Team Assistants provide essential coordination and support to our various teams across the Foundation. These roles are pivotal to the success of our teams and are all based in our busy office in Cowes. You will support our senior managers with their day-to-day admin needs as well as liaising with our internal and external stakeholders and being a key contact in supporting our workshops and events.
Reporting to the relevant Team Lead you will:
- Process expenses.
- Manage diaries.
- Schedule travel & accommodation.
- Manage and maintain an accurate record of key contacts and their latest interactions with the team using our client management system.
- Liaise with the team to handle a variety of enquiries that come to group mailboxes.
- Liaise across other teams in the Foundation and external stakeholders to manage administration for contracts and invoicing and track outstanding payments.
- General ad hoc administration e.g. scheduling, responding to speaker requests etc.
- Supporting workshop preparation and liaising with our Events team.
- Arrange team events and meetings.
Your profile:
- Strong organisational skills.
- At least two years’ experience in an administrative capacity in an NGO, business or government institution.
- Excellent written and spoken English.
- Good working knowledge of Google Suite (Google Docs, Sheets, etc) and Microsoft Office.
- Interest in the circular economy would be a distinct advantage.
- Strong attention to detail with good time management.
- Confident in writing emails to external contacts (e.g. contacts from our member businesses).
- The ability to work autonomously.
- The ability to learn new IT systems and processes quickly.
Please note that we are unable to sponsor a Skilled Worker Visa for this role, as it does not meet the current minimum stipulated salary level. All applicants must have an existing right to work in the UK.
Please apply by clicking here.
Desired starting date: ASAP
Closing date: 19th April 2024
We receive a high volume of applications for our vacancies and we may close the link early if we have a strong shortlist.
Salary range: circa £23,500 per annum depending on experience.
Benefits package: generous holiday allowance (25 days plus UK bank holidays and discretionary extra days leave) generous parental leave; enhanced pension options/private health scheme after 6 months; wellbeing programme.
Location: Based in our Cowes, Isle of Wight office
Application process:
- Initial zoom meeting with our Talent team to start the process (we will send you the outline of the interview so you know what to expect).
- A work-related assignment to complete at home or as part of the interview process so we know you will be comfortable with the type of work you would do here.
- Interview with our People Team, Team Lead and prospective manager here in our offices on the beautiful Isle of Wight, even if the role isn’t based here - we think it’s important you see where we started and meet the team! For some of our international candidates we recognise this may not always be possible.
- For more senior roles we will conduct a presentation interview too.
What we do
The Ellen MacArthur Foundation develops and promotes the idea of a circular economy. We work with, and inspire, business, academia, policymakers, and institutions to mobilise systems solutions at scale, globally. Our mission is to accelerate the transition to a circular economy.
Our vision is a new economic system that delivers better outcomes for people and the environment. Business models, products, and materials are designed to increase use and reuse, replicating the balance of the natural world, where nothing becomes waste, and everything has value. A circular economy, increasingly built on renewable energy and materials, is distributed, diverse, and inclusive.
Our commitment to you
We are keen to receive applications from people from underrepresented backgrounds, including (but not limited to) those of colour, people with disabilities, people who identify as LGBTQIA+, and people from other marginalised groups. It is important to us that our recruitment approach makes the opportunity as accessible as possible and ensures a diverse range of people are able to demonstrate their potential. We would be happy to provide any further support that you may require - please get in touch so that we can work together.
If you would like further information on our diversity and inclusion policy or any further
assistance, please contact us at [email protected].
