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Form of work
SalaryA highly organised and efficient Executive Assistant is required to support a senior team of executives from the HR and finance functions of a leading Private Equity firm based in the West End. Working closely with four / five senior individuals from their dynamic Finance & HR teams, your contribution plays a critical and valuable part in the smooth running of the business.
Responsibilities
- Comprehensive diary management, calls, meetings, travel, heavy daily scheduling with high volume changes, corresponding meeting room bookings, preparing any relevant documents and supporting packs
- Regular liaison with international offices (meeting room bookings, catering set up, taxis, etc)
- Domestic and international scheduling of meetings, including associated travel for team offsites as required
- Logging of all travel for the team
- Expense management
Required skills & experience
- Minimum of five years PA / EA experience ideally gained from financial or professional services
- Experience of working with highly confidential information
- Highly flexible and personable
- Demonstrates high emotional intelligence
- Exceptional organisational skills with proven experience in scheduling and logistics management
- Discreet, composed, and confident in dealings with internal and external parties
- Proven ability to multi-task under pressure, maintaining existing activity while delivering to shifting deadlines
- Process driven, with excellent time management skills
- Excellent communication skills (written and verbal)
- Thrives in a hands-on, collaborative environment
- Creative problem solver, enthusiastic colleague and team orientated
- Strong knowledge of Microsoft Office including Outlook, PowerPoint, Word and Excel
This is a highly regarded business very much in growth mode. There’s never been a better time to join this quality driven, collaborative, and inclusive firm. Offering an excellent range of benefits including hybrid working, free breakfast and lunch on office-based days, 28 days holiday and a discretionary bonus, this is an ideal role for a driven, quality lead, highly organised and capable individual who is looking for pace, responsibility and variety.
Lily Shippen's business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistant's, Executive Assistants, Private PAs, and Office Managers, on a temporary, permanent, and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.
